Executive Assistant & Office Coordinator

Executive Assistant and Office Coordinator

Full time | Junior-Mid Level | Reports to the Chief Growth Officer

In-person (Monday to Friday, 8:30 am – 5:00 pm)

POSITION SUMMARY

We are seeking a highly organized and proactive Executive Assistant (“EA”) and Office Coordinator to support our Chief Growth Officer while ensuring the smooth day-to-day operation of our office.

This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys balancing executive support with operational responsibilities. You will play a key role in enabling senior leadership effectiveness while maintaining a well-functioning and professional workplace.

WHAT YOU'LL BE DOING:

Executive Support:

• Provide administrative support to the Chief Growth Officer, including calendar management and meeting coordination.
• Coordinate internal and external meetings, including scheduling, logistics, and preparation of materials.
• Assist with the preparation of presentations, reports, and correspondence.
• Track follow-ups and action items to support timely execution of priorities.
• Manage travel arrangements and expense submissions, as required.

Office Coordination:

• Support the day-to-day management of the office environment to ensure a professional and efficient workplace.
• Coordinate with vendors, building management, and service providers (e.g., office supplies, maintenance, cleaning services).
• Manage office inventory, supplies, and equipment.
• Support onboarding logistics for new employees (workspace setup, access, etc.).
• Ensure meeting rooms and common areas are organized and fully functional.

General Administrative Support:

• Provide administrative support across teams as needed.
• Assist with internal events, meetings, and team activities.
• Support ad hoc projects and initiatives as assigned.

QUALIFICATIONS AND SKILLS:

• 3–5+ years of experience in an executive assistant, office coordinator, or similar role.
• Experience supporting senior leaders in a professional services, financial services, or corporate environment preferred.
• Strong organizational and time management skills with the ability to manage competing priorities.
• High attention to detail and a proactive, solutions-oriented mindset.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).

WHAT WE”RE LOOKING FOR

• Professional, reliable, and highly discreet.
• Strong sense of ownership and accountability.
• Ability to anticipate needs and take initiative.
• Comfortable working fully in-office.
• Team-oriented with a positive and adaptable approach.

What You Need to Know

At WealthONE, our people are our greatest asset. You’ll become part of a diverse and growing team that acknowledges everyone’s unique talents to do what’s right for the client, and to do it well.  As part of our team, you will:

• Thrive: Benefit from an open and approachable culture that provides the flexibility and support you need to integrate your life at work and at home.
• Connect: Work in a place that fosters creativity and collaboration.
• Develop: Apply your skills and grow your career in a young, fast-growing environment.
• Prosper: Share in our collective success with a competitive salary, incentive pay, and excellent health benefits program.

WealthONE is an equal opportunity employer committed to creating an inclusive environment where all team members and clients feel like they belong.

To learn more, please visit us at Wealth One Bank of Canada - About Us