Accounting and Administrative Coordinator

FinanceFull TimeWhistler, BC

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Accounting and Administrative Coordinator

Full-time 32-40 hours per week.

Maternity Leave Position.

Join our team!

Whistler Platinum is seeking a full-time Accounting & Administrative Coordinator to join our team to fill a maternity leave vacancy. The ideal candidate is savvy with numbers, has excellent attention to detail, and possesses a positive can-do attitude.

What we’re looking for

  • Strong time management skills and the ability to meet deadlines
  • At least 12 months of bookkeeping or accounting experience
  • Proficiency with spreadsheets, Experience with Quickbooks is an asset
  • High level of integrity, confidentiality and accountability
  • Sound analytical and problem identification and resolution skills
  • Attention to detail and a high degree of accuracy
  • Knowledge of hotel/property management operations is an asset
  • Working knowledge of accounts payable preferred

What you will be doing

You will perform various accounting and administrative tasks supporting the Director of Finance and our operations:

  • Process guest payments
  • Perform accounts payable and accounts receivable data entry
  • Work with internal departments to obtain authorization and coding for invoices before processing
  • Prepare vendor payments
  • Work with internal departments regarding work orders, inventory, and homeowner charges
  • Process inventory sales to homeowner accounts and control inventory.
  • Reconcile owner/guest purchases and charges with vendor invoices
  • Manage and reconcile company credit card purchases and payments
  • Manage and reconcile petty cash
  • Send email payment requests to homeowners
  • Reconcile general ledgers
  • Prepare monthly spreadsheets and reports
  • Manage Accounts email inbox
  • Reconcile and process month-end journals for owners and management company
  • Answer inquiries by phone, email, as needed
  • Collect and distribute mail and packages from the post office
  • Assist internal teams with other administrative duties as needed

Skills you’ll need

  • Solid computer skills, including experience with G Suite or Microsoft 365
  • Ability to work well under pressure and meet deadlines
  • Professional in all forms of communication - email, phone calls, and texts
  • Excellent time management skills with the ability to change activity frequently and cope with interruptions
  • Highly organized and strong attention to detail
  • Adhere to all company policies and procedures

What can we offer you?

  • Wage range of $23 - $25 based on experience
  • Full-time employees will be eligible to join the benefit plan after three months, which includes extended medical (Health, Dental, Life Insurance, Short Term Disability)
  • Ski or recreational pass
  • Access to complimentary golf at Whistler's courses
  • A flexible, vibrant and collaborative working environment

If you like the sound of the position, we'd love to hear from you! To apply for this role, send your resume and let us know why you are a suitable candidate.