Mechanical Office Administrator

Mechanical Office Administrator - North Vancouver

Carlson Construction Group, proudly owned and operated by the Carlson family, celebrated its 50th anniversary in 2021. As a distinguished contractor, Carlson specializes in heavy civil, industrial, marine, and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications, Vancouver Pile Driving, and Aligned Industrial Services. To learn more about us, visit the Carlson Construction Group.

About the Role

We are seeking a Mechanical Office Administrator to support our Equipment Division in North Vancouver. This is an excellent opportunity for someone who enjoys a balanced role that combines strong administrative coordination with exposure to mechanical and equipment operations.

If you are detail‑oriented, highly organized, and enjoy working closely with both office and field teams, this role offers the chance to contribute directly to the reliability, safety, and performance of a large and critical equipment fleet.

The Mechanical Office Administrator plays a key role in keeping equipment operations running smoothly by supporting maintenance planning, technical documentation, asset tracking, and coordination across multiple projects. Your work will directly impact equipment uptime, compliance, and operational efficiency.

Why Join Carlson Construction Group?

• Work with a respected, long‑standing BC contractor known for safety and quality
• Be part of a collaborative, supportive team environment
• Opportunities for learning, growth, and career development
• Competitive compensation and benefits package

Key Responsibilities

• Provide administrative and technical support to the Equipment Division, coordinating between office, shop, and project teams
• Maintain accurate equipment records, including inventories, inspections, certifications, maintenance logs, and service histories
• Organize and manage technical documentation such as manuals, drawings, specifications, SOPs, and equipment files
• Support equipment reporting, including utilization summaries and performance tracking
• Update ERP and asset‑management systems with equipment data (hours, locations, service intervals)
• Assist with preventive maintenance planning and ensure compliance tracking
• Support safety and regulatory requirements by monitoring inspection schedules and certifications
• Coordinate equipment logistics and assist the Equipment Manager with planning, forecasting, and documentation
• Maintain organized filing systems, prepare meeting minutes, and support audit documentation
• Provide general office support including scheduling, correspondence, and equipment‑related documentation

Education & Requirements

• Diploma or degree in Business Administration or a related field

• 1–3+ years in an administrative role supporting mechanical, equipment, maintenance, or construction operations
  (co‑op experience considered)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience supporting maintenance processes, inspections, or work orders
• Familiarity with ERP systems, CMMS, or asset‑tracking software is an asset

• Strong documentation, organization, and recordkeeping abilities
• Ability to manage and maintain large volumes of technical data
• Experience with Power BI or reporting tools is an asset

• Strong communication skills with the ability to collaborate across departments
• Professional, service‑oriented approach with dependable follow‑up

• Valid driver’s license (required for shop or site visits)
• Ability to visit project sites or equipment yards when required
• Commitment to safety, quality, and continuous improvement

What We Offer

• Competitive salary: $60,000 – $75,000
• Comprehensive benefits package
• Bonus eligibility
• Career growth through exposure to diverse and complex marine infrastructure projects
• Ongoing training, mentorship, and long‑term professional development

Beyond Perks

This role is more than administration — it’s about being a trusted coordination hub within our Equipment Division. Your attention to detail, organization, and communication will directly support projects that shape marine infrastructure across British Columbia.

If you enjoy being the steady, dependable link between the office, shop, and field, this is a role where your contribution will genuinely matter.

Ready to Make an Impact?

If you're looking for a role where your expertise will be valued and your contributions will make a real difference, we’d love to hear from you. Apply now and take the next step in your career with Carlson Construction Group.

A Quick Note to Agencies:

We kindly request that you refrain from submitting unsolicited resumes. We’re not accepting agency referrals for this role.

Need Accommodation?

If you require accommodation during the application process, please get in touch with us at careers@carlsoncg.com and let us know the position and location for which you're applying.