Executive Assistant to the CEO

Executive Assistant to the CEO

Carlson Construction Group – North Vancouver, BC (On-Site)
Be the strategic partner behind the vision.

About Carlson Construction Group

Carlson Construction Group, proudly owned and operated by the Carlson family, celebrated its 50th anniversary in 2021. As a distinguished contractor, Carlson specializes in heavy civil, industrial, marine, and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications, Vancouver Pile Driving, and Aligned Industrial Services. To learn more about us, visit the Carlson Construction Group.

The Opportunity

This is not your typical Executive Assistant role.

You won’t just manage calendars — you’ll manage momentum.
You won’t just organize schedules — you’ll support strategy.
You won’t just answer emails — you’ll elevate communication.

As the Executive Assistant to the CEO, you will be the trusted partner who brings clarity, focus, and structure to a fast‑moving environment. You will help connect people, information, and priorities in ways that strengthen our entire organization.

If you love anticipating needs, creating order, building relationships, and helping leaders thrive — you will love this role.

What You’ll Do

Executive & Administrative Support

• Manage the CEO’s calendar, travel, and daily workflow to ensure time is invested where it matters most.
• Oversee inbox management — triaging emails, drafting responses, and ensuring follow‑through.
• Act as a thoughtful gatekeeper, balancing access with relationship‑building.
• Prepare briefing notes, talking points, research, and meeting prep materials.
• Reconcile credit cards and manage executive expenses.
• Handle confidential information with exceptional discretion and professionalism.

Leadership, Board & Governance Support

• Support the Executive Team and Advisory Board with scheduling, travel, reporting, and meeting coordination.
• Serve as Corporate Secretary for the Advisory Board — preparing agendas, coordinating logistics, ensuring governance compliance, and drafting confidential minutes.
• Attend leadership and board meetings to capture minutes, track commitments, and support action items.

Communication & Information Management

• Draft polished internal and external communications, presentations, and reports.
• Manage document flow and signature processes, including liaison with legal counsel.
• Maintain organized, intuitive digital and physical filing systems.

Operations, Events & Client Relations

• Coordinate meetings, events, and special functions (catering, materials, technology, venues).
• Build positive relationships with clients, partners, and key stakeholders.
• Assist with proposals, marketing content, and presentations.
• Keep databases and contact lists updated and accurate.
• Support HR with Company Events and Engagement Initiative

Culture, Rhythm & Special Projects

• Be a culture champion by creating a warm, welcoming environment for employees and guests.
• Support CEO‑led initiatives, special projects, and company‑wide events.
• Help maintain organizational rhythm by ensuring follow‑through on priorities.

Who You Are

You are warm, intuitive, highly organized, and thrive in a fast‑paced environment. You bring:

• A proactive mindset — you anticipate needs before they arise.
• High emotional intelligence and strong relationship‑building skills.
• Excellent communication — polished, clear, and empathetic.
• The ability to stay calm and grounded even when things shift quickly.
• A love for helping others succeed and bringing clarity to complexity.
• A deep appreciation for confidentiality, trust, and integrity.
• A natural talent for creating structure and supporting leaders.

Why You’ll Love Working Here

• You become a true partner — not just an assistant — to the CEO.
• You have a direct impact on the culture, rhythm, and effectiveness of the entire organization.
• You work with leaders who value kindness, collaboration, and authenticity.
• Your contributions are visible, meaningful, and deeply appreciated.
• You join a company with strong roots, strong values, and a strong future.

What We Offer

• Salary: $70,000 – $85,000
• Comprehensive benefits package
• Bonus eligibility
• Career growth opportunities within a diverse group of industry‑leading companies
• Training, mentorship, and long‑term professional development
• The chance to be part of impactful marine and infrastructure projects across BC

Ready to Make an Impact?

If you're a natural relationship‑builder, a master organizer, and someone who thrives at the centre of communication and coordination — we’d love to hear from you.

Beyond Perks

At Carlson Construction Group, you’ll be welcomed, trusted, and encouraged. You’ll work with leaders who care deeply about their teams and the communities we serve.

This is a chance to step into a role where you make others’ work smoother, decisions clearer, and the organization stronger — all while growing your own career in meaningful ways.

Ready to Make an Impact?

If you're looking for a role where your expertise will be valued and your contributions will make a real difference, we’d love to hear from you. Apply now and take the next step in your career with Carlson Construction Group.

A Quick Note to Agencies:

We kindly request that you refrain from submitting unsolicited resumes. We’re not accepting agency referrals for this role.

Need Accommodation?

If you require accommodation during the application process, please get in touch with us at careers@carlsoncg.com and let us know the position and location for which you're applying.