Operations Administrator

Operations Administrator – North Vancouver (Local)

Vancouver Pile Driving Ltd. (VanPile) is one of British Columbia’s most respected marine construction companies. Since 1913, we have played a foundational role in shaping the province’s marine and waterfront infrastructure—building major terminals, bridges, wharves, and industrial facilities along the coastline and inland waters.

As a proud, family‑owned company with over a century of legacy, we are deeply committed to our people, our clients, and the communities we serve. Our culture is rooted in teamwork, integrity, and excellence.

Learn more at www.vanpile.com

The Role

We are looking for a detail‑oriented, highly organized Operations Administrator to support our construction operations in North Vancouver. This position plays a critical role in ensuring accurate documentation, smooth information flow, and coordinated support across our operations team.

Working closely with Operations Managers, Superintendents, field teams, and Support Services, you will help maintain the administrative backbone that keeps our projects on track and running efficiently.

What You’ll Be Doing

Project Administration & Coordination

• Provide daily administrative support to Operations Managers and field leadership.
• Assist with project setup, document distribution, and workflow coordination.
• Coordinate payroll documentation (new hires, terminations, rate adjustments
• Review, format and issue documents to external clients

Documentation & Records Management

• Maintain organized physical and digital filing systems.
• Manage document control processes—drawing revisions, permits, transmittals, and version accuracy.
• Ensure compliance with company, client, and regulatory documentation standards.

Procurement & Subcontractor Support

• Prepare and process purchase requisitions.
• Support subcontractor documentation and coordination.

Financial & Cost Administration

• Enter, code, and reconcile:
• Ensure all field timecards are accurately completed and submitted on schedule.
• • client invoices
  • internal equipment usage reports

Who You Are

You’re a proactive, detail‑focused professional with strong administrative discipline and an eagerness to support operations in a fast‑paced construction environment. You take ownership of your work, communicate clearly, and enjoy being part of a team that builds major infrastructure across BC.

Why This Role Is Special

• You will be part of a company with over 110 years of industry leadership.
• Your work directly supports the success of complex, meaningful, large-scale marine construction projects.
• You’ll collaborate closely with experienced operations and field professionals while growing your technical and administrative skills.
• This is a role where accuracy, initiative, and reliability are truly valued.

Candidate must have the following skills and qualifications:

• Diploma or degree in Business Administration or related field
• Proficiency in Microsoft Word and strong, accurate typing skills
• Strong attention to detail with excellent spelling, grammar, punctuation, formatting and proofreading abilities
• Ability to create and compile PDF documents using Adobe Acrobat/Adobe Professional
• Strong organizational skills; able to manage multiple tasks and meet deadlines
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with ERP or project management software is an asset
• Excellent communication and customer service skills

What We Offer

• Competitive Salary: $65,000 – $75,000
• Comprehensive benefits package
• Bonus eligibility
• Career growth opportunities through exposure to diverse, unique marine infrastructure projects
• Training, mentorship, and a long-term commitment to your professional development

Beyond Perks

At VanPile, you’re not just joining a company—you’re joining a legacy. Our people stay because they’re valued, supported, and given opportunities to build meaningful careers. We take pride in our family-oriented culture where teamwork, safety, and integrity guide everything we do.

Ready to Make an Impact?

If you're looking for a role where your administrative expertise directly contributes to the success of major infrastructure projects, we’d love to hear from you.

Apply now and take the next step in your career with Carlson Construction Group.

A Quick Note to Agencies

We kindly request no unsolicited resumes at this time. Agency referrals are not being accepted for this role.

Need Accommodation?

If you require accommodation during the application or interview process, please contact careers@carlsoncg.com and indicate the position and location you are applying for.