Accounts Payable Specialist

Finance & AdministrationFull TimeNorth Vancouver, BC

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Vancouver Pile Driving Ltd (Vanpile), a multi-discipline construction company, is one of the largest marine general contractors in Canada. Since 1913, our employees have built many of the major marine facilities along the coastline and inland waters of British Columbia. Vanpile is a local family-owned and operated company.


As a member of the Finance Team, the Accounts Payable Specialist is the subject matter expert for all client accounts payable functions including invoice processing, workflow management, payment processing, and accounting systems.


We are looking for a motivated individual who is committed to growing their professional career at Vanpile while gaining valuable knowledge and experience through a variety of assignments.


Key Responsibilities:

  • Responsible for ensuring and assisting with the daily and monthly Accounts payable (AP) administration and scanning of invoiced into TimberScan module in accordance with the relevant AP standard operating procedures (SOP)
  • Address any escalated vendor queries or AP discrepancies in relevant documentation and/or information with relevant internal customers or external vendors and update details on TimberScan module
  • Code, Enter and upload all supplier invoices/credit notes to AP ledger
  • Ensure accurate administration/filing of all vendor related documentation (PO, goods received notes/ packing slips, Invoice, Proof of payment) on Timberscan against relevant vendor account
  • Utilizing an image/workflow system and a general ledger accounts payable module to review, audit and post expense reports and invoices ensuring the accuracy of account assignment, entity allocation, and appropriateness of associated documentation
  • Executing check, ACH and wire remittance setup and entries to effect accurate and timely disbursement of funds
  • Evaluating, documenting and executing vendor set-ups to ensure data accuracy, timeliness of remittances and protection of company assets
  • Providing basic analysis, research or processing support to assist with internal client and external vendor inquiries, audit requests, accruals, inter-company invoicing and special processing (e.g., year-end T5018 )
  • Supplier reporting - preparation of aged supplier reports, exception reporting
  • Executing all tasks in accordance with policies and procedures to ensure adherence to the unit’s financial and operating control environment including segregation of duties, dual control activities, documentation requirements, evidence of reviews and approvals, and protection of assets and negotiable instruments

Qualifications/Skills:

  • Minimum 4 years Accounts Payable experience
  • Excellent knowledge of computer software applications, particularly Sage 300 CRE, Timberscan and Microsoft Excel
  • Strong communication skills (verbal and written)
  • Strong attention to detail
  • Excellent analytical and critical thinking/problem-solving skills
  • Ability to work under pressure with strict deadlines
  • Ability to work independently with minimal supervision
  • Ability to multi-task and deal with suppliers

In return, we offer:

  • Competitive base salary
  • Company Paid RRSP
  • Bonus Eligible
  • Professional development
  • 14 statutory holidays (per calendar year)
  • Competitive benefits program
  • The ability to grow with a BC family-owned and operated company

Salary Range: $55000 - $65000 / year


“We thank all those who apply. Only those selected for an interview will be contacted. Vancouver Pile Driving is an equal opportunity employer committed to diversity, equity and inclusion.”


Vancouver Pile Driving Ltd. does not accept and is not responsible for any fees related to unsolicited résumés from agencies. Agencies should not submit resumes in response to this posting, to Vanpile employees or any associated company location.