Associate, Urban Planner

PlanningFull TimeToronto, ON

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Position Description

Associate, Urban Planners are responsible for managing a wide range of assignments on projects large and small in a variety of settings. Associate, Urban Planners take a leading role in the management of projects as well as the mentoring and training of employees.


Practice Area

  • In collaboration with Project Leadership, work with multidisciplinary teams to advance complex projects;
  • Contribute to the analysis and summarization of policy documents, zoning-by-laws and background studies;
  • Manage the creation of innovative policies, practices and outcomes;
  • Manage coordinate and delegate urban design processes;
  • Manage the production of hand and computer-generated presentation drawings or computer models; layout, drafting, graphic and technical refinement of plans and concepts at a variety of scales delegating as necessary.
  • Manage the preparation of reports, presentations, panels and other materials for communication with clients and project stakeholders, delegating where possible.
  • Manage, mentor and support junior team members in, the production of proposal and report writing, including conceptual directions, design guidelines and other narratives describing the vision and intent of a project. Support proposal, report and PowerPoint revisions and editing.
  • Communicate clearly, professionally, and persuasively, both orally and in writing;
  • Adapt and respond to a dynamic and fast-paced work environment;
  • Quality control and troubleshooting of project work.

Project Management

  • In collaboration with Project Leadership, advance small projects and support the advancement of complex projects as part of a multidisciplinary team, delegating where possible;
  • Contribute to and, where required, lead meeting presentation and facilitation with clients and at consultation events in conjunction with Project Leadership;
  • Manage the preparation and management of client contracts and budgets; oversight of budget utilization and project risk management. Support budget revisions, invoice management and finalization. Follow up with clients as requested with regards to invoicing and collections, highlighting with Project Leadership when there are concerns;
  • Manage the scheduling and logistics for meetings and consultation events;
  • Monitor and manage optimal resource allocation and utilization for project teams. Lead WIP and write-off management, budget revisions, invoice management and finalization;
  • Manage client relationships;
  • Report back to Project Leadership any key issues or concerns regarding project processes, budgets and client or subconsultant relations;
  • In collaboration with Project Leadership ensure the full team, including business development, is updated as to the project status and that project marketing materials are up to date.

Leadership & Mentoring

  • Demonstrate leadership skills and experience in managing team relationships including subconsultants;
  • Mentor other team members to support professional growth, embed staff in the firm culture and increase our collective professional knowledge-base;
  • Participate in a leadership role on various Urban Strategies committees.

Marketing and Business Development

  • In collaboration with Partners and Principals participate in and support marketing and business development discussions and initiatives working closely with the Business Development team;
  • Foster relationships with existing and potential clients and explore new business;
  • In collaboration with Partners and Principals collaborate on the preparation of responses to RFP's; strongly consider how to structure the components of an RFP and team members. Support Urban Strategies’ profile through active participation in industry and professional associations and media;
  • Support Urban Strategies’ profile through active participation in industry and professional associations;
  • Attend and present at conferences as a representative of the firm.



  • 4-7 years’ of relevant experience.
  • Bachelor’s Degree in planning or a related field.
  • Demonstrated strong knowledge of and experience in applying planning policy and regulations in Ontario, including the Provincial Policy Statement, the Growth Plan, official plans and zoning by-laws.
  • Able to connect, engage and influence
  • Organized and detail orientated
  • All Urban Strategies employees may be required to work in our office and will be subject to current health screening policies, including providing valid proof of COVID-19 vaccination.
  • Travel may be required for this position. Employees must be eligible to travel according to current government regulations, including health screening and providing valid proof of COVID-19 vaccination.


  • Master’s Degree in planning or a related field.
  • Membership in OPPI and CIP
  • Proven knowledge and/or experience working with GIS
  • Strong PowerPoint skills; a solid understanding of MS Office suite.
  • Basic skills in Adobe InDesign
  • Skills in other Adobe Creative Suite software (i.e. Photoshop, Illustrator)
  • Skills and experience in advances data mapping, management and analysis.
  • Fluency in French or Mandarin is considered an asset, but not essential.

Urban Strategies is proud to be an equal opportunity employer. We believe that success happens where new ideas can flourish, and that an environment that celebrates diversity and inclusion accesses the full potential of our people and contributes to more equitable and innovative outcomes in our practice. Our goal is that our team represents the diversity of the communities in which we practice. Please visit our website to learn more about our firm.

Note: This position description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties or skills required, and the employee may be required to perform other duties (that they are skilled to perform) as requested.