HR & Admin Coordinator

Apply by: April 3, 2026

Start Date: May 4, 2026

Salary: $56,780-$62,000

Job Type: Full-time, 1-year contract with potential to be extended.

Location: GTA/remote (must be able to work in the office one day a week)

About TREC

Since 1998 Toronto Renewable Energy Co-operative (TREC) has incubated community funded projects such as WindShare, SolarShare, Relay Education and most recently Tapestry Community Capital and Weave Community Capital Fund. We give ongoing support to these and other clients in HR, administration and accounting services.

About the Role

This role supports the Finance, Admin, and HR teams at TREC and our clients. If you’re experienced working in a non-profit organization, or you’ve always wanted to work for one, and are organized, detail-oriented, tech savvy, proactive, and enjoy wearing multiple hats, the HR & Admin Coordinator role is for you. This role sits at the intersection of human resources, accounting and day-to-day business operations, helping ensure our people, processes, and systems run smoothly.

Key Responsibilities

 HR

●      Support the HR Manager with ongoing HR projects and initiatives including:

o   Support team learning in HR and compliance policies

●      HR Logistics:

o   Coordinate performance management process: scheduling annual reviews and setting up check-in process

o   Maintain accurate employee records and other HR documentation

o   Support onboarding and offboarding processes for any staff

o   Assist with benefits administration, time tracking, and payroll coordination

●      Support the recruitment process:

o   Invite and schedule job interviews

o   Calculate, prepare and coordinate stipends

●      HR Communications

o   Assist with drafting surveys and circulating to the team

o   Assist with HR documents: newsletter, employee handbook, policy development

o   Track completion of HR tasks with each manager/team member

Admin

●      Team logistics

o   Book travel and accommodation for the team

o   Record payment of travel and accommodation purchases

o   Assist with booking events, contacting venues, reserving at restaurants

●      Office Logistics

o   Collect and scan incoming mail (from the Toronto office)

o   Make bank deposits

o   Align office space to current team needs, support decluttering and maintain the usability of the space

●      Support correspondence between employees and IT support provider

●      Finance

○      Assist with accounts payable, utilizing Float, SAP Concur, or internal payable requisition processes

○      Act as a back-up for Finance Team members, taking on urgent tasks or processes as needed

○      Support for preparing bookkeeping workbooks or entries or pulling reports as requested

●      Perform other related duties and projects as assigned

Experience & Education

●      1-2 years’ experience in HR, recruiting, bookkeeping and office administration, including internships or volunteer capacity.

●      College diploma in HR and/or administration, bookkeeping or equivalent.

●      Proven experience in office administration: scheduling meetings, maintaining office cleanliness, circulating mail.

●      Basic numeracy skills

Skills & Knowledge

●      Proficient in MS 365

●      Familiarity with HRIS and payroll platforms

●      Knowledge of general office admin platforms

●      Ability to pay attention to the details.

●      Ability to be discrete and confidential when handling personal data, compensation info, and personnel issues.

●      Strong emotional intelligence and ability to read team dynamics

●      Ability to be calm under pressure and in difficult situations.

●      Excellent time-management and organizational skills.

●      Bonus:

o   Experience with accounting software (Sage 50 in particular)

o   Comfort and proficiency in spreadsheet programs (MS Excel)

Why Join Us?

Besides working with a diverse and engaging team, we offer:

●      Salary: $56,780-$62,000

●      Paid Time-off in addition to statutory holidays (prorated)

○      3 weeks vacation

○      10 health days

○      2 Community days

○      Two-week year-end closure

○      Your birthday

●      Health & retirement: Employee health benefit plan and $2,000 flexible health spending account and 3% RRSP matching contribution

●      Working remotely 4 days per week and 1 day in the office

●      Professional Development (up to 3 days paid time with $1,000 tuition allowance)

AI and our Recruitment Process

●      We use a Human Resource Information System to collect applications. We may use disqualifying questions in our screen process, however every application will be reviewed by a member of our hiring committee. We do not enter candidate information into AI.

How to Apply

Please submit a cover letter and resume in a single PDF, and complete the application form at https://secure.collage.co/jobs/trec-tapestry/60188, by end of day April 3, 2026.

 Should you require special accommodations due to a different set of abilities, please contact us at karen@trec.on.ca.

Tentative Hiring Timeline

●      Application deadline: April 3, 2026
●. Interview invitations: April 9, 2026

●      Interviews*: April 14-17, 2026

●      Offer extended: April 22, 2026

●      Anticipated start date: May 4, 2026

Those candidates selected for an interview will be notified within 45 days of their application status.

 *Candidates who are selected for an interview will be paid a stipend of $75 for each interview they participate in and an additional amount for completing an assignment.

Commitment to Justice, Equity, Diversity, Inclusion & Belonging

We are committed to the values of justice, equity, diversity, inclusion and belonging and as such we are strategically committed to being an equal opportunity employer, evaluating all applications without discrimination or bias. We value and welcome applications from diverse experiences. We encourage you to apply even if you do not meet all the above-mentioned requirements.