Seasonal Assistant to the Corporate Secretariat

Corporate Secretariat ServicesInternToronto, ON

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Canadian National Exhibition Association - Toronto, Ontario

Contract Position: June – Sept 5, 2022 (possibility of part-time work in Sept. depending on availability)


About Us:


Looking for a paid summer internship that’s fun, by the waterfront and gets you access to one of Toronto’s most iconic events? Come join our team at the Canadian National Exhibition (CNE)!


The CNE, often affectionately referred to as The Ex, is one of the top ten agricultural fairs in North America. Learn what it takes to run Canada’s largest community event. Get hands on experience and a behind-the-scenes look at some of our event attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats!


The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.


Overview:


Reporting to the Manager of Corporate Secretariat Services & Government Relations, the Seasonal Assistant to the Corporate Secretariat’s role will be to provide administrative assistance and support to the Corporate Secretariat and to support the department responsibilities in preparation for and on the opening day of the CNE.

Other responsibilities include (but are not limited to):


  • Miscellaneous support, including supporting the larger CNE staff team, CNEA and corporate entertainment events
  • Assist with paperwork, filing, phone calls, database updates and other administrative duties as needed
  • Support the CNEA Board, Committees and Annual meetings and events
  • Provide back-up support for the CNE Association (CNEA) Members Exhibit Booth which includes duties such as:
  • Greeting participating Members and directing them to the booth
  • Ensuring the set-up, maintenance and dismantle of the area surrounding the booth
  • Supporting Members during their Exhibit Booth day
  • Participating in and supporting the CNEA being showcased at the booth
  • Act as a delivery service, i.e. drop off items across the grounds and off site
  • Assist the CNEA President and other Executives as required throughout the fair, i.e. accompany the President and/or Executive Member to all events in their schedules and maintain and update their schedules,
  • Develop daily itineraries and calendar management, working with your Manager, develop background notes, remarks during the CNE event for the CNEA President, other Executives and the department
  • Support the development of and delivery of CNE Association events
  • Upon request, support the participation and event tours of elected or government officials
  • Support the Corporate Secretariat to help meet the overall goals and objectives of the department and the association during the fair
  • Support interaction between various stakeholders and CNE staff at corporate hospitality events
  • Coordinate meetings
  • Upon request, assist with drafting letters, briefs, invitations and correspondence to stakeholders including government officials
  • Liaise with the other CNE departments and elected or government officials’ offices as required
  • Provide support to the office of the CEO as needed
  • Perform other duties as assigned
  • This position reports into the CNE Corporate Secretariat Department

Special Conditions:

  • Willingness to work in areas that may contain bright lights, loud noises and crowds of people
  • Willingness to work outdoors in various weather conditions

Required Skills:

  • Excellent communication skills (both oral & written)
  • Comfortable communicating with a variety of stakeholders including government officials
  • Organized
  • Ability to perform basic lifting requirements
  • Great interpersonal skills
  • Energetic, confident, and professional
  • Proficient in Microsoft Office
  • Previous experience working with a Contact Management Database
  • Ability to work independently or as part of a team

Qualifications & Educational Requirements:

  • Minimum Age Requirement: 18 years
  • Valid drivers' license is required
  • Available to work flexible hours, late evenings and weekends
  • Attend mandatory Orientation Session (exact date(s) TBC)
  • Preference will be given to candidates with related education, volunteer or work experience

The CNE is committed to the learning and growth of its employees and works to provide opportunities for skill development. Some learned skills in this role may include:


  • Further develop leadership skills
  • Organizational/time management skills
  • Attention to detail
  • Ability to take initiative
  • Ability to work and make decisions in a fast-paced environment
  • Multi-tasking skills
  • Further develop both verbal and written communication skills
  • Further develop technological skills
  • Teamwork/collaboration skills

History of the CNE:


The Canadian National Exhibition Association (CNEA) is a not-for-profit organization that was founded in 1879 for the purpose of fostering the development of agriculture, industry and the arts. The CNEA has a strong and long history of planning and executing the 18-day Canadian National Exhibition (CNE).


Invitation to Apply


Interested candidates should submit a resume and covering letter (optional) outlining related experience and qualifications to the attention of the CNE, Human Resources Department.


Please note only candidates invited for an interview will be contacted. At the CNE we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.


The CNE offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview, please advise us if you require an accommodation.