Office Administrator

Company Description

Tetranex Solutions is an Alberta-based, full-discipline engineering and procurement company focused on client service and quality execution. Headquartered in Calgary, with additional offices in Grande Prairie and Lethbridge, Tetranex has built a strong reputation for delivering outstanding engineering and procurement services while maintaining lasting relationships with our clients. With extensive experience across a variety of industries, our team has a proven track record of adapting to our clients' unique needs and project requirements.

As an Englobe company, Tetranex combines the agility and client-focused approach of a local engineering firm with the strength and resources of one of Canada's leading engineering and environmental services organizations.

With a mission statement of "People Focused, Quality Driven" Tetranex understands that the key to building a successful and reputable company lies with the people who work within it. Our workplace offers an enjoyable atmosphere supported by an intentional commitment to work-life balance. Combined with an open-door policy, regardless of experience or role, Tetranex fosters a collaborative "think tank" environment where mentorship, innovation, and continuous learning are encouraged.

Our goal is to grow as industry leaders. To achieve that goal, Tetranex seeks to employ people who share our commitment to quality, collaboration, and exceptional client service.

Position Description

Currently, Tetranex is seeking a full-time Office Administrator to manage the front desk and support the smooth running of day-to-day office operations. This position will provide administrative, facilities, and employee support and serve as a key point of contact for employees, clients, visitors, vendors, and building management. As the first point of contact for our office, you will play an important role in maintaining a welcoming, efficient, and professional work environment.

This is an exciting opportunity for a highly organized and dependable individual who enjoys working in a fast-paced environment, managing multiple priorities, and providing professional and friendly support to employees, clients, and visitors.

Working Hours: 8:00AM – 5:00PM, Monday to Friday (in-office)

Responsibilities:

Front Desk & Office Administration:

• Serve as the main point of contact at the reception desk and provide a professional and welcoming experience for employees, clients, and visitors.
• Answer and route incoming calls and respond to or direct general inquiries from staff and visitors.
• Handle incoming and outgoing mail and deliveries.
• Follow and support office safety and visitation protocols.
• Manage office administrative email correspondence and ensure requests are addressed or directed appropriately.
• Coordinate conference room bookings and meeting requirements.
• Organize lunch orders for office meetings and team events as needed.
• Monitor, stock, and order supplies for kitchens, boardrooms, printer stations, and other office areas.
• Maintain office contact lists, seating plans, parking assignments, and other administrative records.
• Coordinate and support company events, staff activities, and meetings.
• Manage internal communications and company-wide announcements as required.
• Provide general administrative support to employees and management as required.

Office Operations & Facilities:

• Act as the initial point of contact for routine building and facility-related concerns and coordinate with building management or service providers as required.
• Assist with office equipment, furniture, and supply maintenance, troubleshooting, and purchasing as required.
• Manage the office access card and phone systems.
• Utilize the building management system and coordinate requests as needed.
• Help maintain clean, organized, and functional kitchens, boardrooms, meeting spaces, and common areas.
• Support the overall upkeep and functionality of the office to ensure a safe, efficient, and professional work environment.

Additional Support & Administration:

• Assist with staff onboarding and offboarding, including coordinating access, equipment, and other administrative requirements.
• Provide administrative support for Health, Safety & Environmental (HS&E) activities, communications, and documentation as required.
• Support general business administrative functions.
• Provide administrative and project support to management and project teams as required.
• Assist with company initiatives, special projects, and ad-hoc assignments.
• Perform other office-related duties as required to support daily operations.

Requirements:

• Serve as the main point of contact at the reception desk and provide a professional and welcoming experience for employees, clients, and visitors.
• Answer and route incoming calls and respond to or direct general inquiries from staff and visitors.
• Handle incoming and outgoing mail and deliveries.
• Follow and support office safety and visitation protocols.
• Manage office administrative email correspondence and ensure requests are addressed or directed appropriately.
• Coordinate conference room bookings and meeting requirements.
• Organize lunch orders for office meetings and team events as needed.
• Monitor, stock, and order supplies for kitchens, boardrooms, printer stations, and other office areas.
• Maintain office contact lists, seating plans, parking assignments, and other administrative records.
• Coordinate and support company events, staff activities, and meetings.
• Manage internal communications and company-wide announcements as required.
• Provide general administrative support to employees and management as required.

Tetranex Benefits

The Tetranex experience offers a number of benefits to aid in the facilitation of a great working environment for all resources, some of which include:

• Resource involvement in multiple facets of all projects as Tetranex believes growth is truly optimized when individuals are exposed to and understand the “bigger picture".

• Regular company-wide social events.

• Mentorship program and interactive employee growth development planning.

• Semi-annual performance reviews focused on career path development and alignment of training opportunities.

• Competitive salaries.

• Full benefit program.

• RRSP matching contribution program.

• Employee operated Social Club.

• A smaller company “feel” that adopts an enjoyable company culture allowing opportunities and flexibility for employees to get their feet wet in multiple areas.

If what Tetranex offers appeals to what you are looking for and you have the required experience outlined above, we look forward to reviewing your application.