Accounting Adminstrator

Join the dynamic team at Sterling Fire Protection Services—where passion for safety and dedication to excellence converge. As a leader in the fire protection industry, we are committed to safeguarding lives and property through our steadfast focus on fire safety.

If you are driven by a commitment to excellence, dedicated to upholding the highest quality of work, and eager to join a forward-thinking organization that values expertise, teamwork, and continuous growth, then become part of our mission to provide top-tier fire protection services that set the standard for safety and security.

Job Description

We are seeking an Accounting Administrator who will play an essential support role in our accounting department. The ideal candidate will possess a high level of attention to detail and accuracy, exceptional organizational skills and the ability to manage multiple tasks efficiently and on time. As a member of a dynamic team, you will perform various general accounting tasks with a primary focus on accounts payable.

Primary Responsibilities

• Issue purchase orders. Ensure invoices are consistent with purchase orders and correct approvals are obtained. Resolve discrepancies as required.
• Receive and review vendor invoices and ensure they are entered accurately and on time.
• Sort, classify and code invoices and expenditures appropriately and according to company standards and procedures.
• Maintain accurate and organized accounts payable records and reconcile accounts monthly.
• Independently engage with staff across all departments to gather required information and resolve outstanding issues.
• Maintain new and existing vendor information. Communicate with vendors regarding invoice discrepancies, payment inquiries, and other issues.
• Ensure all records are filed and organized.
• Identify opportunities for process improvements to enhance efficiency and accuracy in accounts payable operations.
• Manage the accounts payable inbox and triage emails appropriately.

Additional Responsibilities

• Additional responsibilities may include, but are not limited to, managing inventory, reconciling credit card and employee expense entries, and recording transactions for various financial processes.
• Provide support to other accounting staff and assist with month-end processes, including reconciling accounts, preparing reports, and supporting the overall financial close.
• Project work.
• Other duties as assigned by the Accounting Manager.

Skills

• Strong attention to detail and focus on accuracy, including when dealing with a high volume of work.
• Able to establish a sense of urgency and prioritize effectively to manage multiple tasks.
• Someone who takes accountability and is dependable.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive information with confidentiality
• Effective communication skills, both written and verbal.
• A proactive attitude, eager to take on challenges, learn from feedback, and build new skills.

Requirements

• High school diploma or equivalent.
• Diploma or certificate in bookkeeping or accounting.
• Minimum 1 year of accounting experience. 2 years + of experience or an equivalent combination of education and experience is considered an asset.
• Proficient in Microsoft Office Suite, especially in Excel.
• Authorized to work in Canada.

Benefits

• Dental Care
• Vision Care
• Disability insurance
• An industry-leading Employee Assistance Program
• Teladoc virtual medical care
• Extended health care
• Life insurance
• Paid time off
• Optional RRSP or TFSA plan with employer contributions

Work Conditions

• Work in an office setting during regular business hours.
• Must be able to work under tight deadlines