[26-018] Administrative Assistant 1

Position: Administrative Assistant 1

Location: Oceanside

Hours: 15 hours per week

Salary: $22.94-$26.28 (JJEP Grid 5)

Start Date: ASAP

We are looking for an Administrative Assistant 1 to join our SOURCES Oceanside team! The Administrative Assistant supports the staff and programs at Oceanside by providing a variety of reception and clerical assistance in the office. Ideally, candidates

The Administrative Assistant is often the first to greet clients when they engage in service, so an engaging, warm and friendly personality is an ideal trait for hopeful applicants.

About Sources:

SOURCES is a community-based non-profit organization providing support and hope to communities in the Lower Mainland, on Vancouver Island, and across Northern BC.  Sources strives to create vibrant and resilient communities through support to adults, children, youth, and families facing challenges in life such as mental health, disability, poverty, substance use, and conflict. We support our communities through leadership, education, and volunteerism.

SOURCES is committed to learning about, celebrating and incorporating Indigenous knowledge into our practices as we continue our work in truth and reconciliation. People of all races, cultures, ethnicities, 2SLGBTQIA+, and abilities are welcomed to work with us. We value diversity, respect, and collaboration as we promote our mission: social wellness for our community.

Description of Position:

Reporting to: Child Development Services Team Leader

General Responsibilities:

• Provides a culturally safe, welcoming environment in the reception area
• Supports the upkeep of various records, files, and related filing systems.

Program-specific Responsibilities:

•  Answering phones, transferring calls, taking detailed messages.
• Providing information about the services provided at Sources Oceanside Resource Centre to the public in person or via phone inquiries.
• Performing basic data entry functions such as inputting electronic information, maintaining contact lists, and other records.
• Performing general word processing and typing, including correspondence, reports, forms, and documents.
• Ensuring all client file documents are scanned and labelled appropriately.
• Distributing and posts printed information for clients, families, staff, and others.

 Physical Demands of Job:

• Lifting/Pulling/Pushing - 25%
• Walking/Moving Around - 25%
• Sitting - 75%
• Time Spent Outside - 0%

Cognitive Demands of Job:

• Independent Work - 50%
• Task Memorization - 75%
• Changing Priorities/Deadlines - 75%
• Writing/Reading – 100%

Qualifications:

• Grade 12 education – mandatory
• Clear criminal record check - mandatory
• 6 months related experience (or an equivalent combination of education, training and experience)
• Computer skills and understanding of software such as Word, Excel, etc.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.

THIS POSITION IS OPEN TO ALL QUALIFIED APPLICANTS AND REQUIRES UNION MEMBERSHIP

Start Date: As soon as possible.

Benefits:

All employees, regardless of benefit eligibility, have access to an Employee & Family Assistance Program.

Closing Date: Open until filled

Internal candidates will be contacted by: Februrary 17, 2026