HR & Payroll Assistant

Looking for the next step your career? At RS Distribution Services Ltd, we’re all about collaboration, tailored solutions, and helping our customers thrive — and that starts with having the right people on our team! We believe in hard work, fun and doing what’s right for our customers! Which aligns with our commitment and company slogan “Delivering on your promises!”. 

Join our team!  

For over 30 years, RS Distribution Services Ltd. is proud to be a locally owned and operated 3PL. We’re committed to service and quality, delivering fast, efficient, and professional full-service supply chain management — from warehousing and order fulfillment to packaging, assembly, and transportation. 

We’re on the lookout for an HR & Payroll Assistant who’s organized, detail-driven, and ready to make an impact. In this role, you’ll help keep our HR processes running smoothly and make sure payroll is accurate and on time! 

If you’re someone who enjoys variety in your day, loves supporting teams, and wants to grow with a company that’s trusted by businesses across the country, we’d love to meet you! 

Key Duties & Responsibilities: 

• Recruitment & Onboarding: Post jobs, screen candidates, coordinate interviews, prepare offers, and facilitate new hire and onboarding activities 

• Employee Support: Be the first point of contact for employee questions and day-to-day HR support 

• Payroll Assistance: Review timesheets, prepare and update payroll data, handle pay-related inquiries, and process employee reimbursements. 

• Training & Compliance: Schedule sessions, track completions, and maintain training records. 

• HRIS & Records: Update employee data, generate reports, and ensure compliance with data privacy standards. 

• Policy & Documentation: Keep HR policies current, assist in rollouts, and maintain HR templates and forms. 

The successful candidate should have: 

• At least 2+ years of HR experience, especially in recruitment and payroll administration 

• Required to have a strong working knowledge of Employment Standards, Health & Safety, and Payroll regulations 

• Excellent verbal and written communication skills in English 

• Very organized with capabilities to juggle multiple priorities with ease and the ability to meet deadlines without losing strong attention to detail 

• Highly proficient with Microsoft Office (Outlook, Word, Excel) and comfortable learning new systems 

• Possess the ability to work professionally, respectfully with a positive attitude; 

• Understands the importance of confidentiality with regards to all human resources information; 

• Strong interpersonal skills and pleasant, professional phone manner; 

• Problem-solver who can research, analyze, and resolve minor issues effectively; 

• The ability to work independently as well as collaboratively within a team; 

• A satisfactory Criminal Record Check. 

We thank all who apply, but only those considered for an interview will be contacted. Requests for Reasonable Accommodation will be accepted during the hiring process.