Project Accountant

Who Are We:

Rotaflow designs, builds, retrofits, and maintains Industrial fire Protection systems & utilities across Western Canada. We are committed to achieving our audacious but rewarding mission of protecting the lives and assets of our clients and our own. Rotaflow prides itself in having a safe, innovative, cooperative, & dynamic work culture where teammates from diverse professional and cultural backgrounds come together to create a unique organization. For over 31 years, we have worked with some of the world’s leading energy companies, providing our expertise in fire protection

Position Summary

We are seeking a detail-oriented and proactive Project Accountant to strengthen project financial controls, reporting accuracy, and profitability oversight across our operations.

The Project Accountant is responsible for job setup, project cost control, gross margin oversight, billing support, and client-specific financial compliance. This role works closely with Project Managers, Operations, and Senior Management to ensure accurate financial reporting, disciplined cost management, and timely invoicing and collections.

This position plays a key control and gatekeeping role within project financial systems and processes.

Key Responsibilities

Job Set-Up, Costing & Budget Oversight

• Set up all new projects accurately and in a timely manner in Spectrum and Procore.
• Act as the system owner and subject matter expert for Procore, ensuring proper use, data integrity, and compliance across all projects.
• Serve as the gatekeeper for Agave, ensuring all required approvals, documentation, and financial controls are followed.
• Ensure job cost structures, budgets, cost types, and cost codes are correctly established at project inception.
• Maintain job cost accuracy by reviewing costs, allocations, and coding in Spectrum and Procore.
• Actively monitor project budgets and:
• • Flag line items approaching 80% utilization and assess whether budget uplifts or change orders are required.
  • Identify and escalate potential budget overruns before they occur, including costs not included in the original budget.
  • Partner closely with Project Managers to resolve discrepancies and maintain financial control throughout the project lifecycle.

Reporting & Gross Margin Oversight

·       Prepare and distribute weekly Gross Margin reports for each active project.

·       Issue Gross Margin reports to the CEO and to Project Managers for their respective projects.

·       Highlight financial risks, cost variances, and trends impacting project profitability.

·       Provide timely and accurate financial insights to support operational and management decision-making.

Accounts Receivable & Invoicing

·       Monitor and follow up on outstanding accounts receivable to support timely collections.

·       Assist with accurate and timely project invoicing in accordance with contract terms, billing schedules, and job progress.

·       Communicate proactively with Project Managers and Management regarding past-due accounts and collection risks.

·       Support resolution of billing discrepancies and client inquiries.

Client-Specific Compliance

• Prepare and submit required monthly and annual accruals for Suncor projects.
• Ensure submissions meet all client-specific requirements, accuracy standards, and deadlines.
• Maintain compliance with Suncor financial reporting, documentation, and audit expectations.

Other Responsibilities

• Support the Finance team with ad hoc tasks and special projects as required.
• Assist with year-end reviews and audits, including preparation of supporting documentation and responses to audit queries.
• Continuously improve processes related to:
• • Job setup and cost controls
  • Billing and accounts receivable
  • Job costing accuracy
  • Project financial and gross margin reporting
• Perform other duties as assigned to support organizational needs.

Qualifications & Experience

·         Diploma or Degree in Accounting, Finance, or a related field.

·         3+ years of experience in project or construction accounting (industrial or engineering environment preferred).

·         Strong understanding of job costing, budgets, WIP, and gross margin reporting.

·         Hands-on experience with Spectrum and Procore (required).

·         Strong Excel skills (pivot tables, formulas, reporting).

·         Power BI experience or working knowledge is a strong asset.

·         High attention to detail with strong analytical and organizational skills.

·         Ability to work collaboratively with operations while maintaining financial discipline.

·         Comfortable working in a deadline-driven, multi-project environment.

Here’s what you can expect:

·  A strong culture of continuous learning and development

·  A positive and supportive work environment where safety and teamwork come first

·  A diverse and inclusive workplace that values different perspectives and experiences

·  Leadership that supports your success and encourages professional growth

We are committed to building a workforce that reflects the diversity of the communities we serve. If you are looking for a company that values your expertise and supports your career journey, we would welcome the opportunity to connect with you. Please visit our website to learn more about our organization at www.rotaflow.ca.

We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for the interview will be contacted.