Crisis Response and Grassroots Mobilization Fund Officer

Reports to: Chief Impact Officer

Location: Toronto, Ontario, Canada 

Employment Type: Full-time, Permanent (40 hours/week)

Crisis Response and Grassroots mobilization funds Officer 

Full time 

In-person (40 hours per week) 

Toronto, Ontario, Canada 

About Rainbow Railroad

Rainbow Railroad is an international nonprofit organization that creates pathways to safety for at-risk LGBTQI+ people and strengthens policies and systems that support their protection and integration. Since our founding in 2006, we have supported over 40,000 individuals and families, and have become a global leader in advocating for LGBTQI+ rights within the context of forced displacement. We are one of few organizations that work as direct service providers, advocates, thought leaders, and movement strategists to address global queer forced displacement. Our mission is guided by a commitment to becoming a refugee-informed and refugee-led organization, centering the voices, leadership, and experiences of LGBTQI+ people affected by forced displacement. 

Rainbow Railroad is a registered charity in Canada and a U.S. 501(c)(3) organization with offices in Toronto and New York.

The Role: 

Reporting to the Chief Impact Officer, the “Crisis response and Grass root mobilization funds Officer” supports the coordination and administration of Rainbow Railroad’s global partnerships and grassroots mobilization work.

This position bridges strategic engagement with operational delivery. The Officer will help manage grantmaking processes, partner communications, and research activities while maintaining strong administrative systems that support programs like the Queer Forced Displacement Initiative (QFDI) Crisis Response Fund.

It is ideal for an early-career professional who combines exceptional organizational skills with a deep commitment to global human rights, humanitarian response, and LGBTQI+ justice.

Key Responsibilities

• Assist in coordinating relationships with grassroots collectives, NGOs, and human rights defenders across Rainbow Railroad’s regions of work.
• Support the review, organization, and documentation of funding applications and partner assessments.
• Track partner deliverables, reporting requirements, and milestones in collaboration with the MEL and Finance teams.
• Maintain accurate and organized partner records in Salesforce and shared drives.
• Support meeting preparation, including scheduling, agendas, note-taking, and action follow-up.

• Coordinate the full Memorandum of Understanding (MoU) cycle: drafting, signature collection, archiving, and compliance tracking.
• Monitor programmatic and financial reporting timelines  to ensure timely submission and follow-up.
• Manage shared inboxes (e.g., Partnerships and Crisis Fund) to route inquiries, flag priorities, and ensure timely responses.
• Liaise with the Finance team to support fund disbursements and partner documentation requirements.
• Maintain and update Salesforce dashboards and records to ensure accurate tracking of all partnership and grant-related data.

• Conduct desk research on LGBTQI+ rights, humanitarian trends, and grassroots organizations relevant to Rainbow Railroad’s strategic focus.
• Prepare concise partner profiles, regional mappings, and briefing notes for internal and external use.
• Support monitoring, evaluation and Learning (MEL) activities by collecting, organizing, and synthesizing partner data.
• Identify new civil society organizations and actors aligned with Rainbow Railroad’s mission and values.

• Schedule and coordinate internal and external meetings across all departments..
• Draft and format correspondence, presentations, and reports related to the portfolio.
• Support internal communication and ensure follow-up actions are completed timely.

• Bachelor’s degree in international relations, human rights, political science, or related field — or equivalent work experience.
• 1–3 years of relevant experience in nonprofit administration, partnerships, grant management, or human rights programming.
• Experience with CRM systems (Salesforce preferred) and strong working knowledge of Google Workspace (Docs, Sheets, Drive).
• Familiarity with issues affecting LGBTQI+ communities, including displaced and refugee populations.
• Strong organizational and time management skills, with high attention to detail.
• Excellent written and verbal communication skills; French or Spanish an asset.
• Ability to manage multiple priorities, work independently, and collaborate effectively across teams.
• Commitment to Rainbow Railroad’s mission, values, and inclusive approach to human rights.

Application Deadline – January 8, 2026

Length of Contract – Full-Time, Permanent

Hiring Salary – $60,000/year plus a comprehensive benefits package including HSA, health and dental insurance, three weeks’ vacation, 16 wellness days, and a two-week holiday closure at the end of the year.  

Application Process- Please submit your application through the portal link here: https://secure.collage.co/jobs/rainbowrailroad/58272

Rainbow Railroad is dedicated to building an organization that reflects the diversity of the communities we serve. This includes diversity across race, ancestry, culture, languages spoken, immigration status, age, disability status, sexual orientation, gender identity, gender expression, and socioeconomic background. Requests for accommodation due to disability can be made at any stage in the recruitment process. Please email hire@rainbowrailroad.org for inquiries. 

We thank all applicants for their interest in this position however we will only be contacting those selected for next steps.