Volunteer Lead

Job Description: Volunteer Lead

Overall Purpose: Power To Be is a non-profit organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. We recently opened a purpose-built, lake-front facility, designed with intention and holding at the center our values of inclusion, the environment, and community. Working with Power To Be is an opportunity to be part of impactful and lasting societal change.

As a member of our People and Culture team, the Volunteer Lead strategically leads our volunteer program in Victoria and Vancouver, with a focus on connecting people with meaningful roles that support Power To Be in achieving its mission. The Volunteer Lead will grow and foster volunteer involvement throughout the organization while building community and expanding our network.

Our Volunteer Lead takes the lead over the volunteer experience and collaborates with staff to ensure placements are both effective, meaningful and impactful. This may involve strategic planning, recruitment and onboarding, scheduling, performance check-ins, reviewing and upholding personnel policies, and the development and facilitation of staff and volunteer training.

Term: Full-time contract lasting up to 18 months.

SPECIFIC JOB RESPONSIBILITIES:

People & Culture

• Provide strategic oversight and guidance over the Volunteer Services Program in Victoria and Vancouver
• Lead volunteer orientation, training and provides support to staff that work with volunteers within their areas or programs
• Maintain communication and consultation with Power To Be staff regarding the volunteer program and departmental needs for support
• Act as a liaison between staff, volunteers and participants
• Participates on internal and external committees, collectives and resources groups as needed
• Ensure that the organization is compliant with relevant legislation, policies and/or effective practices as set out by the BC Human Rights Code and WCB requirements
• Design, develop and implement effective volunteer systems and solutions to maintain and develop a committed team within our culture of respect, integrity and innovation

Volunteer Management

• Advocates for the development and growth of volunteer opportunities within the organization
• Develop, administer, and evaluate volunteer coordination procedures for the operation of the volunteer services program
• Ensure that volunteer position descriptions, and other written materials to support volunteers, are prepared, current and distributed.
• Is a subject matter expert on volunteers and volunteer management
• Ensure coordination of recruitment, interviewing, screening, orientation, appropriate placement, training, supervision, evaluation and recognition of all volunteers
• Steward relationships with volunteers and greater community to create meaningful volunteer experiences that support our operations
• Lead, maintain and support the policies set forth in the volunteer handbook, while ensuring all volunteers read and understand relevant Power To Be policies
• Maintains the Volunteer database system (Better Impact)

Community Engagement

• Champions the Power To Be volunteer program in our regional communities
• Actively pursues raising the profile of volunteering with Power To Be
• Attends community events and speaking engagements

Training

• Participate in developing and offering ongoing training and development to volunteers

Finance

• Understand, and implement proper fiscal controls for volunteer program expenses
• Oversee the Volunteer Services budget
• Submit all documentation in a timely fashion

Programs

• Ensure Volunteers understand and adhere to PTB’s Participant Protection Policies and Procedures
• Participate in program staff training and meetings as needed to provide insight into volunteer opportunities
• Assist staff with or train staff on effectively using organizational systems, processes and tools for volunteer management
• Participate in a Power To Be program once per quarter
• Adhere to all PTB policies and procedures with direct consideration for privacy and participant protection
• Support workplace safety, wellness and security

Advancement and Communications

• Support community and fundraising events as directed
• Maintain brand standards when communicating with stakeholders

Perform other related duties, as required

Working Conditions:

We are committed to being an employer that values equity, diversity, inclusion and belonging. We actively encourage applications from equity deserving groups and seek to have a workplace that reflects the communities we serve. In consideration of our mission, it is preferred that all our staff value an active lifestyle and understand the connection between nature and wellbeing. This position may involve occasional evening, weekend, and overnight commitments. Working outside in inclement weather may be required at times.

Job Requirements:

• As per the Ministry of Justice requirements for organizations that work with vulnerable populations, a Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required
• The successful candidate must possess demonstrated proficiency in administrative functions and computer use including the MS Office Suite
• Excellent organizational and communication skills are required
• Post secondary education in business or related field, plus a minimum 1-2 years of experience in a non-profit environment, or 3-5 years of experience in an administrative or coordinator role
• Proof of full vaccination against Covid-19

Assets

• Post Secondary education in recreation, health or outdoor pursuits
• Outdoor certifications or experience in outdoor recreation
• Experience using Better Impact or similar volunteer portal
• Volunteer Management Certification

Terms of Employment

Location: Prospect Lake (Hybrid)

Position: Volunteer Lead

Reports to: Director of People & Culture

Hours: 40 hours per week

Term: Contract Position, up to 18 months

Compensation: $55,000 - 60,000 per year