HR and Admin Associate

We are looking for a proactive and detail-oriented HR and Admin Associate to manage day-to-day office administration and support HR operations. The ideal candidate will ensure smooth office functioning, effective vendor coordination, and timely execution of HR operational tasks.

The core responsibilities for the job include the following:

Office and Administration:

• Manage day-to-day office operations and ensure a well-organized workplace.
• Coordinate with vendors for office supplies, housekeeping, security, IT, food services, and maintenance.
• Handle vendor negotiations, service agreements, renewals, and cost optimization.
• Raise purchase requests, track invoices, and ensure timely payments in coordination with the finance team.
• Manage office assets, inventory, and documentation.
• Support office moves, repairs, and administrative projects as needed.

Vendor Management and Finance Coordination:

• Liaise with vendors for quotations, contracts, renewals, and service-level issues.
• Process invoices and track payments; follow up with finance for closures.
• Manage employee reimbursements and ensure adherence to company policies.
• Maintain accurate records related to vendors, invoices, and expenses.

HR Operations:

• Support end-to-end employee lifecycle processes (joining, onboarding, and exits).
• Maintain employee records, HR documentation, and HRIS updates.
• Assist with payroll inputs, attendance, leave management, and compliance data.
• Respond to employee queries related to HR and admin matters.
• Support the implementation and communication of HR policies and processes.
• Assist in engagement activities, events, and internal communication.

Requirements:

• Bachelor's degree in HR, business administration, or a related field.
• 2-4 years of experience in HR operations and/or office administration.
• Strong vendor coordination and negotiation skills.
• Basic understanding of invoicing, reimbursements, and expense tracking.
• Good working knowledge of MS Excel, Google Workspace, and HR tools.
• Strong organizational and multitasking abilities.
• Clear communication skills and a problem-solving mindset.

We're Looking For:

• Someone who takes ownership and can manage tasks independently.
• Detail-oriented with the ability to juggle multiple priorities.
• Comfortable working with cross-functional teams (HR, Finance, Admin).
• Reliable, approachable, and solution-focused.