Project Coordinator

The Company

Plenary Americas is a leading specialized developer of long-term Public-Private Partnership (PPP) projects.  Since inception in 2005, we have built a portfolio of approximately 65 projects and more than USD $41 billion / CAD $54.5 billion in North American assets under management. We are determined in our approach to deliver first-class infrastructure, build the right delivery solutions for the projects we work on, and inspire people with our vision for transformational spaces. 

Why work for Plenary?

Our focus is on empowering our employees, driving results, building strong camaraderie, and celebrating our wins as a team.  Our workplace culture is like no other and is our driving force to bring infrastructure to life.  Learn more about us by visiting www.plenaryamericas.com

The Role

The Project Coordinator will play a key supporting role in the successful coordination and execution of infrastructure projects within the P3 environment during design, construction, and facilities management phases.  Working closely with project leadership and cross-functional teams, the role will assist with project administration, reporting, meeting coordination, document control, stakeholder engagement activities, and tracking of key deliverables across active projects. The role will support multiple projects, including two local projects within the region such as the Prince George’s County Public Schools Blueprint Phase II project and the University of Maryland NextGen Energy Program.

Responsibilities

Project Coordination & Delivery

• Serve as an integral member of the project management team, supporting Design, Construction, Operations and Asset Management while coordinating with cross-functional teams as required.
• Coordinate project team schedules, meetings, submittals, and document control including preparation of meeting agendas, minutes, and tracking of action items and deliverables.
• Support project coordination activities associated with local projects, including site visits and stakeholder meetings as required.
• Assist project management team with ad hoc tasks relating to projects.

Stakeholder & Contract Support

• Liaise with clients, partners, contractors and other project related personnel and effectively communicate relevant project information to ensure a seamless operation of the project throughout all project phases.
• Support all aspects of contract management including notices, change and purchase orders, warranties and any on-site coordination.
• Manage change order database and advise Project Managers of the status and any issues impacting client relations.
• Monitor deliverables, quality of work and pricing with contractors and other service providers.

Reporting & Documentation

• Prepare and distribute project related correspondence including reports, letters, RFIs, presentations and other confidential communications.
• Prepare change order documentation for client and subcontractors.
• Prepare standardized templates for project documentation and tracking
• Ensure the adherence of project control procedures and maintain all project related documentation.

Qualifications

• Post-secondary education in Business, Project Management, Engineering or other design/construction related courses.
• 2+ years of working experience in project coordination – specifically within construction, facility management or P3 projects.
• Excellent verbal, written, and interpersonal communication skills
• Strong knowledge of Microsoft Office and excellent writing and editing skills.
• Effectively manage multiple projects of varying size and complexity under tight deadlines.
• Strong work ethic and high level of personal and professional integrity.
• Work positively within a cohesive team to achieve the common goals.
• Knowledge of construction and/or facility management processes and terminology is preferred.
• Experience using Sharepoint and scheduling or project management software would be an asset.

Why Join Us

This role offers the opportunity to work on major infrastructure projects that have a lasting impact on communities, while gaining exposure to all aspects of the P3 project lifecycle and collaborating with multidisciplinary teams across project delivery, operations, and corporate functions. What we offer:

• Competitive salary with annual bonus potential.
• Comprehensive benefits package including medical, dental and vision, and 401k plan with employer contribution.
• Four weeks' vacation.
• Long-term development opportunities and ability to be part of an exciting and growing industry.

Vacancy Status: This posting relates to a current vacancy.

AI Disclosure: We use artificial intelligence (AI)-enabled tools to support certain recruitment activities, including the review and assessment of applications. These tools do not independently determine candidate suitability or make hiring decisions.

Note: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are committed to continuous improvement, and a diverse and inclusive workplace for all. Plenary Americas is an Equal Employment Opportunity employer and employment decisions are based on merit and business needs only. Reasonable accommodation is available for qualified individuals with disabilities, upon request.