Program Coordinator (Temporary Contract)

Description

PERT is a nonprofit organization that seeks to address the employability issues faced by English-speaking Quebecers. Since our founding in 2020, we have developed a research, engagement, and development agenda in collaboration with stakeholders across Québec who are working to improve labour market outcomes for English speakers.

The Program Coordinator is responsible for the delivery and coordination of PERT’s programs, in collaboration with its partners across the province. In particular, the successful candidate will assist in the coordination of PERT’s mentorship and networking program, Circonflexe. The chosen candidate will also support PERT’s partners in the planning and coordination of networking events. Throughout, the Program Coordinator will draw upon technological support and platforms, such as CRMs, mentorship platforms, and automation to support related activities.

Please note this offer is for a temporary position to provide coverage during a leave of absence.

Primary Responsibilities

Reporting to the Director of Organizational Development, the Program Coordinator is responsible for the following: 

Circonflexe Coordination:

• Ensure the success of PERT’s mentorship program, Circonflexe.
• Promote PERT’s mentorship and networking program.
• Recruit, interview, train, and support mentors and mentees.
• Coordinate and support the pairing of mentees and mentors.
• Ideate program systems and formats to promote scaling.

Partner Event Coordination and Communication:

• Serve as the primary point of contact between PERT and partner organizations delivering networking and community engagement events.
• Coordinate internal communications and project timelines to ensure alignment between PERT and partner organizations throughout the planning and delivery process. 
• Support partner organizations in organizing networking events and other related activities, such as promotion.
• Prepare project documentation and reports, ensuring accurate records of activities

Data and Systems Management:

• Manage participant data across PERT's CRM, mentorship platform, and related systems, ensuring accuracy, completeness, and confidentiality.
• Process and maintain high volumes of participant information while supporting program operations and reporting.
• Configure, maintain, and optimize workflows, automations, and integrations between third-party platforms to improve program efficiency.
• Identify opportunities to improve data management processes and leverage technology to support the growth and scalability of PERT's programs.

Qualifications

Our ideal candidate has the following skills and experience:

• Diploma or degree in business administration, communications, marketing, community development, or a related field.
• 2+ years of relevant work experience.
• Excellent written and verbal communication skills in English and French.
• Ability to establish and maintain positive working relationships with external partners and stakeholders.
• Strong organizational and project management skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Strong writing and editing skills.

Candidates with these additional qualifications will be strongly considered

• Previous experience developing and implementing networking events.
• Previous experience developing and implementing a mentorship program.
• Previous experience with stakeholder management & engagement.
• Previous experience managing high volumes of participant data.

Job Specifications 

This is a temporary position to provide coverage during a leave of absence, with the assignment ending at any time upon the end of the leave of absence.

• Salary: $30.00 - $32.00 per hour
• Full-time (35 hours per week)
• 9 paid sick days (pro-rated at % of full-time hours worked)
• 3 weeks paid vacation (pro-rated at % of full-time hours worked, in addition to office closure between Christmas & New Year’s)
• Possibility of employer contribution to a TFSA-RRSP after 1 year of service (subject to eligibility)

Position Start Date 

As soon as possible 

Application Process & Deadline

Please submit a CV, cover letter on our portal. Please note that applications will be reviewed on a rolling basis until the position is filled. Only candidates selected for an interview will be contacted. If you need any accommodations for any part of the application process, please contact morgan@pertquebec.ca

We value creativity, innovation, diversity, and inclusion. We welcome applications from BIPOC (Black, Indigenous, People of Colour), women, persons with disabilities, and members of the 2SLGBTQIA+ community.