Community Event & Administrative Support Role

Role: Community Event & Administrative Support Role  

Reports to: Operations Manager

Status: Part-time; 6-month term (15 hrs+ per week)

Hours of Work:  Afternoons, some evenings and some weekends, non-traditional hours to be arranged with the employee and employer

Location: Penticton, BC – with some travel to outlying communities

Wage & Benefits: $25.25 an hour pending education and experience (this is an excluded employee role/non-union)  

The OSNS Child and Youth Development Centre is a vibrant, not-for-profit organization providing clinical intervention and support services to children and youth with a variety of developmental support needs. We work in a family-centered, child-focused environment and enjoy close community partnerships. We are continuously evolving to reflect best practices of intervention.  We are looking for someone who operates with a high level of detail and organization. This role will give you the opportunity to work with a dynamic team and will require that you represent our Centre’s mission, vision and values with spirit and professionalism.  

JOB SUMMARY

The Community Event & Administrative Support will be a dynamic team player who loves to interact with children, families, businesses, community partners, staff, and board members. Someone who loves creating and carrying out engaging events that bring people-families community, and stakeholders together. Collaboration, partnering and excellent teamwork skills are a must. The ability to shift quickly between priorities and bring ideas to life, while meeting multiple deadlines is essential. This role demands an entrepreneurial individual with a high level of empathy and intrinsic motivation.

Every week of work will be different, and you will be enthusiastic, solution focused with a sense of humour. Flexibility, curiosity and creativity are key given the ever-evolving nature of our pediatrics and childcare environment.

RESPONSIBILITIES & DUTIES

• Engage partners, businesses, and the broader community.
• Support and/or lead new and existing fundraising opportunities and community initiatives, including event setup and cleanup, volunteer and participant coordination, advertising needs assessments, ticket sales tracking, and troubleshooting.
• Work collaboratively with the team to facilitate events and support the Centre’s day-to-day administrative operations.
• Identify opportunities to communicate with key audiences and networks, including developing strategies and leading their execution.
• Create stories and content for both print and digital media.
• Support website updates and design.
• Support grant writing and submission processes
• Perform other related duties as required.

SKILLS & ABILITIES

• Proficiency with digital media tools to support communications and engagement.
• Ability to work independently and collaboratively within a team environment.
• Ability to attract, engage, and coordinate volunteers, and follow up effectively with community supporters.
• Strong time management and organizational skills.
• Proficiency with online communication tools, including email marketing platforms and social media.
• Excellent interpersonal, verbal, and written communication skills, with the ability to consistently demonstrate tact and diplomacy.
• Ability to produce high-quality content and thrive in a fast-paced environment.

QUALIFICATIONS

• Education, training, and experience equivalent to Grade 12 plus post-secondary training in communications, marketing, public relations, event planning, business, or office administration.
• Proficiency with online communication technologies, including email marketing and social media platforms.
• Demonstrated experience using Excel spreadsheets and presentation software.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently and resolve administrative support challenges both internally and externally.
• Experience working in a pediatric setting is considered an asset.
• Ability to pass an updated criminal record check
• Valid BC Driver's License

The OSNS values diversity in the workforce and strives to maintain an environment of respect, care, and trust. Our hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner. We welcome all applicants to consider our team. We encourage Indigenous persons, all genders and expressions, 2SLGBT2QIA+, persons living with disabilities, and others who reflect our ever-changing workplace to apply.

We look forward to hearing from you. Please send your resume, cover letter, and 3 references to hr@osns.org. Please note that only short-listed candidates will be contacted.

It is OSNS policy to comply with vaccine mandates for community health facilities in British Columbia as they are updated.

Located in the beautiful Okanagan, Penticton is the home of award-winning beaches, world-class ski resorts, parks, lakes, orchards and wineries around every corner, offering activities all year round. Visit Penticton @ https://www.youtube.com/watch?v=lvPN_CwnsUw