Office Coordinator

Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions — Canadian Water Savings and Canadian Energy Savings Corp. — we deliver innovative, cost-effective energy and water conservation solutions to over 44,000 businesses. With over 65+ years of combined industry experience, we’re not just shaping the future of utility management — we’re leading it.

We’re growing — and we’re looking for an exceptional Office Coordinator to support our office and help streamline business operations with poise, professionalism, and precision.

About the Role

You're not just managing a front desk — you're shaping first impressions and keeping our workplace running smoothly. As a central member of our administrative team, you’ll foster a warm and welcoming environment, support daily operations, and contribute to a culture of excellence across the company.

What We Offer

• Competitive base salary
• Health benefits starting after 90 days
• Generous vacation policy + paid time off over the holidays
• Employee Assistance Program for wellness and mental health support
• Access to ONIT ONE Training — develop your professional skills on our dime
• Discounted gym membership to keep you energized

What You’ll Do

• Create a friendly and professional atmosphere as the first point of contact for guests, vendors, and team members while maintaining a clean, organized reception area and kitchen (restock supplies, run dishwasher daily)
• Answer and direct incoming calls with clarity and professionalism. Coordinate incoming and outgoing mail/courier services (Canada Post, FedEx, Purolator, etc.) and help maintain accurate visitor logs and building access records
• Manage office supplies: ordering, tracking inventory, and keeping essentials stocked
• Support company initiatives and boost team morale by maintaining an efficient and engaging workplace
• Collaborate with the Executive Administrative Department on projects and special tasks
• Continuously improve internal office processes, standards, and policies
• Step in to support wherever needed — you're a team player at heart

What You Bring

• 5+ years of experience in office administration, reception, or similar roles
• A post-secondary diploma or certificate in Business Administration or a related field (preferred)
• Exceptional interpersonal and communication skills — you love working with people
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Reliable, organized, and detail-oriented — with a proven track record of accountability
• Friendly, approachable, and professional in every interaction
• Able to juggle multiple priorities while staying calm and composed
• Comfortable working independently and as part of a collaborative team
• Eagerness to learn and grow — and adapt quickly to new systems and workflows
• Bonus: First Aid Certification is an asset

At ONIT, we are dedicated to fostering diversity, equity and inclusion, believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds, perspectives and life experiences to join us in addressing the world’s toughest challenges. Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability, whether visible or not, please reach out to us at hr@ontariowholesaleenergy.com, and we will gladly assist you