Executive Assistant

The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to provide continuing education to members of the judiciary across Canada. An acknowledged world leader in the design and delivery of judicial education, the NJI also shares its expertise in judicial training abroad. In its international work, the NJI seeks to strengthen the rule of law through judicial education and judicial reform.

Since its inception in 1988, the NJI has offered in-person programs and a wide range of digital resources designed to foster judicial excellence. As part of its curriculum, the NJI delivers over 70 in-person judicial education programs each year. The NJI’s digital resources include self-study courses, Electronic Bench Books, podcasts, videos, judge-facing tools, and more. Alone or in partnership with courts and other organizations, the NJI delivers the majority of the education provided to judges in Canada. 

The NJI is seeking an anticipatory Executive Assistant to support the Executive Office. This Ottawa‑based position will cover a maternity leave for a term of up to 14 months and requires fluency in both official languages.

RESPONSIBILITIES

Reporting to the Senior Executive Coordinator, the Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer (CEO) and the Chief Judicial Officer (CJO). This role is central to the smooth operation of the executive office, creating a welcoming, professional environment while ensuring efficient workflow, clear communication, and seamless coordination across the organization.

What You Will Do

• Coordinate and maintain the CEO and CJO’s calendars, daily schedules, and meeting materials
• Arrange domestic travel logistics, including airfare, accommodations, ground transportation, itineraries, and expense claims processing
• Draft and organize confidential correspondence, briefing notes, and background materials
• Provide administrative support for governance activities, committees, and working groups
• Organize logistics for board, executive, and staff meetings, including conference calls and materials
• Maintain filing systems, track deadlines, identify urgent matters, and manage office correspondence
• Act as a key point of contact, collaborating closely with the executive team to ensure timely information flow

Who You Are

• A highly organized, proactive administrative professional who thrives in a fast-paced executive environment
• Discreet and professional, with strong judgment when handling sensitive and confidential information
• Detail-oriented, with the ability to manage multiple priorities and shifting deadlines
• A strong communicator, skilled at drafting correspondence and coordinating with senior stakeholders
• Collaborative and service-focused, committed to supporting executive leadership effectively

QUALIFICATIONS

Essential

1. Post-secondary degree or diploma (or: an equivalent combination of experience, training and education);    
2. Minimum of 3 years of experience in an administrative role, ideally supporting executives;
3. Experience in organizing domestic travel arrangements;
4. Fluently bilingual in French and English (R/W/O); and
5. Proficiency with Microsoft 365.

Desirable

1. Proficiency in Project Management Software, such as Asana.

COMPENSATION 

Compensation is to be determined at the time of hiring, based on the successful candidate’s

experience and profile, within salary range: $61,569 – $76,961 annually.

What We Offer  

• A hybrid work environment that combines the flexibility of remote work with the benefits of in‑person collaboration in a supportive team setting.
• A competitive salary with step increases based on experience.  
• Employer–paid health and dental benefits, starting on your first day with us.  
• A comprehensive time‑off package featuring a competitive vacation allowance, personal days, and an annual holiday closure.
• Organization-wide social events and training opportunities.  
• A meaningful career supporting education for judges on topics that matter to all Canadians.  

We invite interested candidates to submit their application (resume and cover letter) below.

We would appreciate receiving applications before May 27, 2026.

While we appreciate all responses, only candidates under consideration will be contacted. The National Judicial Institute is an equal opportunity employer and is committed to providing employment accommodation in accordance with provincial Human Rights and Accessibility legislation. If contacted for an interview or employment testing, please advise Human Resources if you require accommodation.