Project Officer

The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to provide continuing education to members of the judiciary across Canada. An acknowledged world leader in the design and delivery of judicial education, the NJI also shares its expertise in judicial training abroad. In its international work, the NJI seeks to strengthen the rule of law through judicial education and judicial reform.

Since its inception in 1988, the NJI has offered in-person programs and a wide range of digital resources designed to foster judicial excellence. As part of its curriculum, the NJI delivers over 70 in-person judicial education programs each year. The NJI’s digital resources include self-study courses, Electronic Bench Books, podcasts, videos, judge-facing tools, and more. Alone or in partnership with courts and other organizations, the NJI delivers the majority of the education provided to judges in Canada. 

The NJI is seeking a Project Officer in the International Education department to fill a newly-created position. This position is based in Ottawa, ON and requires fluency in both official languages.

RESPONSIBILITIES

The Project Officer (PO) plays a key role in supporting the planning, coordination, and delivery of international education projects. In this role, you will help develop program agendas, terms of reference, pre‑departure materials, and non‑legal program resources while working closely with judges, academics, and internal staff. You will maintain participant registration and reporting data, contribute to project planning sessions, support departmental scheduling, and help identify issues requiring timely attention.

You will also oversee a wide range of project logistics, including coordinating with hotels, caterers, AV and interpretation providers, managing visa and travel arrangements, and preparing briefing and logistics binders. You will support executives during their travel, assist incoming and outgoing delegations on‑site, collaborate with in‑country teams, and prepare on‑site materials such as name tags and tent cards. Additional responsibilities include tracking project timelines and deliverables, contributing to monitoring and evaluation processes, preparing cost estimates, validating invoices, coordinating meetings, taking notes, managing departmental resource files, and supporting both the Director and senior leadership with tasks related to international initiatives.

This role is ideal for someone who thrives in a dynamic environment, enjoys managing multiple priorities, and brings strong organizational and administrative skills to support impactful global projects.

QUALIFICATIONS

Essential

1. Post-secondary degree or diploma in a specific field (or: an equivalent combination of experience, training, and education);  
2. Minimum of 2 years of experience in project, event, or meeting coordination; 
3. Fluently bilingual in French and English (R/W/O);
4. Proficiency with Microsoft 365; and
5. Proficiency in Project Management Software, such as Asana. 

Desirable

1. Experience working internationally or on International projects; 
2. A good working knowledge of additional language(s) (Vietnamese, Chinese, Ukrainian, Spanish, etc.); and
3. Experience with Global Affairs Canada Results-Based Management and other international project tasks. 

COMPENSATION 

Compensation is to be determined at the time of hiring, based on the successful candidate’s experience and profile, within represented salary band 3: $52,504 – $65,630 annually.

What We Offer  

• A hybrid work environment – allowing you the best of both working from home and in person, in a collaborative team environment.  
• A competitive salary with step increases based on experience.  
• Employer–paid health and dental benefits, starting on your first day with us.  
• A competitive vacation package with an annual holiday closure.  
• Work-life balance, including personal days, and schedule flexibility.  
• Organization-wide social events and training opportunities.  
• A meaningful career supporting education for judges on topics that matter to all Canadians.   

We invite interested candidates to submit their application (resume and cover letter) below.

We would appreciate receiving applications before February 26, 2026.

While we appreciate all responses, only candidates under consideration will be contacted. The National Judicial Institute is an equal opportunity employer and is committed to providing employment accommodation in accordance with provincial Human Rights and Accessibility legislation. If contacted for an interview or employment testing, please advise Human Resources if you require accommodation.