Project Coordinator - Part Time

Position Title: Projects Coordinator 

Reporting to: Manager, Settlement Programs

Location: 245 Fairview Mall Drive, Unit 201, North York, ON, and with the possibility of working at any of our other locations.

Vacancy: Existing

Vacancy number: NSP - 0004

Number of openings: 1

Hourly Rate of pay: $ 29.04

Hours: Part-time - up to 12 hours per week, In- person

Classification: Temporary - Full Time, This is a part time temporary contract position to March 31, 2026

Application Deadline: December 14, 2025, 11:59 PM EST

Position Summary: 

The Projects Coordinator will be involved in supporting the day to day operations of multiple programs including settlement, gender-based violence, youth, arts, seniors and other new programs. The Coordinator will support the program's development, implementation, delivery and evaluation. The Coordinator will also be responsible for programming outreach, recruiting program participants, registration and intake. The incumbent will coordinate and carry out the administrative and logistical operations for multiple programs in accordance with the standards set out by the organization and its funders. The Coordinator will operate within and ensure team adherence to a Sustainable Livelihoods Framework: The framework focuses on understanding the context that creates and perpetuates a client’s vulnerability to poverty, to support more active, strategic interventions. It focuses on a client’s assets rather than deficits. This position will appeal to a team player who is skilled in program design, delivery and evaluation and multi-tasking in a fast-paced community-based social service agency with an emphasis on goal achievement and delivering customer-centric service. 

Duties & Responsibilities 

Recruitment & Programs Outreach 

• Research potential outreach catchment areas and conduct environmental surveys to identify potential outreach opportunities in the community. 
• Conduct outreach and partnership development with various community, businesses and individual sponsors of refugees as part of client intake. 
• Liaise with community and private partners and actively engage in outreach activities to promote programs and recruit participants. 
• Pre-screen clients for programs eligibility criteria. 
• Assist the staff with providing presentations in the community organizations and special events, job fairs or information fairs. 
• Conduct outreach for the purposes of engaging suitable mentors, coaches and activists to provide support to mentees and programs participants. 
• Assist with organizing social mentoring sessions such as interactive cafes with hands-on activities supported by pre-screened mentors. 
• Screen, train and match mentors/mentees using established guidelines; conduct mentor/mentee orientation sessions. 
• Maintain mentee/mentor records including referrals and matches. 
• Build and maintain relationships with mentors to ensure repeat collaboration. 

Programs Development 

• Gather qualitative and quantitative data/information on newcomer women settlement, integration and labour market outcomes. 
• Utilize appropriate qualitative methods and tools (e.g. jurisdictional scans, case studies, literature reviews, surveys, consultations, etc.) to support and inform programs design and development, and other initiatives as directed by the Manager. 
• Analyze and synthesize data and interpret research findings to draw conclusions to produce diverse documents such as briefing materials, discussion documents, summaries, memos, presentation materials, and proposals. 
• Assist in developing curriculum based on the client’s needs. 

Programs Coordination/Facilitation 

• Conduct needs assessment and one-on-one counselling sessions to support clients enrolled in our programs. 
• Develop and lead programs’ workshops, training sessions and presentations on life skills, leadership, gender-based violence, women empowerment, and labour market information. 
• Design and conduct surveys and program evaluations to measure program impact. 
• Coordinate the development, distribution, collection, collation and analysis of participant surveys and other evaluation methodology mid-way and at the completion of services. 
• Keep all program statistical records, preparing reports on program progress and outcomes. 

Minimum Qualifications: 

• Completion of an undergraduate degree in business administration, program development, social work or related fields or related training and experience. 
• Three (3) years of experience in project management. PMP is not required, but is an asset. 
• Three (3) years of experience in program development, planning, coordination and evaluation and in curriculum development and facilitation. 
• Three (3) years of experience in supporting proposal writing, conducting environmental scan, and literature reviews. 
• Three (3) years of experience in designing evaluation tools including quantitative and qualitative methods. 
• Experience in applying equity, diversity and inclusion theories, principles, and practices to programming. 
• Demonstrate experience with equity data analysis. 
• Knowledge of newcomer settlement and integration with a good understanding of challenges faced by prospective immigrants, newcomers to Canada, including women, and youth. 
• Metrics-driven with a track record of success in meeting or exceeding targets. 
• Strong communication and presentation skills. 
• Strong research and data analysis skills and ability to gather and synthesize information from multiple sources. 
• Advanced proficiency in the use of MS Office Suite including Word, Excel, Outlook and PowerPoint. 
• A second language is an asset – Tagalog, French, Mandarin, Cantonese, Farsi, Bengali, Arabic, etc. 
• Ability to take initiative and self-manage change and transitions. 
• Ability to prioritize workload, manage time effectively and coordinate multiple activities. 

Apply Now

If you’re passionate about leveraging your skills to make a social impact, we’d love to hear from you!

Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.