JAMESON OFFICES - Temp Office Manager (June 29-Aug 28)

We are seeking a dedicated and customer service-oriented Office Manager to join our team and oversee the efficient operation of our office for temporary coverage (2 months).

Compensation: $21/hour

Responsibilities:

1. Reception Services:
2. • Answer incoming calls and direct them to the appropriate individuals or departments.
   • Welcome visitors, clients, and employees, ensuring a professional and friendly atmosphere.
   • Prepare coffee in the morning for tenants.
   • Assist individual clients with tasks such as handling packages, printing, and mail.
3. Clean Up and Maintenance:
4. • Maintain cleanliness and tidiness of the office premises.
   • Wipe down tables and ensure the boardroom is presentable for meetings.
   • Move furniture around the office as required for new tenants.
   • Coordinate and oversee office showings for potential tenants.
5. Customer Service:
6. • Provide exceptional customer service to clients and visitors.
   • Address inquiries and resolve complaints in a professional and timely manner.
   • Assist clients with individual tasks and ensure their needs are met.
7. Administrative Tasks:
8. • Order office supplies, ensuring an adequate inventory is maintained.
   • Generate and manage invoices for services provided.
   • Handle mailing and shipping of items as required.
   • Assist with writing contracts and ensuring their accuracy.
9. Advertising and Virtual Reception Service:
10. • Create and post advertisements, including Craigslist ads, to attract potential tenants.
    • Coordinate virtual reception services to ensure efficient call management.

Requirements:

• Previous experience in a similar office management or administrative role is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Customer service-oriented mindset with the ability to handle various client needs.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Attention to detail and ability to prioritize tasks effectively.
• Knowledge of basic maintenance and cleaning practices.
• Availability to work on-site during office hours (8:30 am to 5:00 pm).
• Ability to work independently as the only office manager.