Lands Administrative Assistant

HousingFull TimeMerritt, BC

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Housing and Lands Administrative Assistants
Hours: 35 hours per week

Start Date: ASAP

Wage: $20 to $24 per hour based on education and experience
Opening: 2

Summary of Organizational Responsibilities:

Administrative Assistant are responsible for providing direct support to Managers and the daily needs of the Department. To provide direction to for Supervisors and administrative support to the department as required

Duties and Tasks:

• Provide direct administrative support
• Coordinate Infrastructure monthly meeting
• Working with LNIB Accounts Payable department, organization, coding and processing payment of departmental invoices
• Providing purchase orders
• Assist with the preparing reporting documents to INAC, FNIIP, ACRS, MTSA and capital projects reporting
• Assist with the preparation of the annual Budgets
• Liaison with internal and external companies and public, draft public notices/letter and assist in preparation of department newsletter submission
• Assist with staff training and assist with travel arrangements for training
• Order material and supplies for department
• Responsible for all maintaining files
• Sit on the Health & Safety Committee
• Assist other departments as requested by the Manager

• Certificate in Business Administration or secretarial; or an acceptable combination of education and progressively responsible experience

• 3 years of direct work experience in an executive capacity, preferably with a First Nations' organization providing similar services

Skill Requirements:

• Good verbal and written communication skills

• Team oriented with excellent interpersonal skills

• Good time management skills and the ability to prioritize tasks with minimal supervision and meet deadlines

• Hands-on experience with MS Office 365 – Word, Excel, Outlook, Publisher, PowerPoint, SharePoint

• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

• Ability to maintain filing systems and basic database systems

• Meticulous records maintenance skills

• General mathematical and budgeting skills

• Intimate with the culture and traditions of the Lower Nicola Indian Band

• A member of the Lower Nicola Indian Band and/or an ability to speak or willingness to learn the Nlaka'pamux language.

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