Elders Program Coordinator

Elder’s Program Coordinator

Role Profile

ABOUT LNIB

The Lower Nicola Indian Band (LNIB) is a vibrant and growing First Nations community in British Columbia, committed to the well-being, culture, and prosperity of its members. LNIB provides a wide range of programs and services including health, education, social development, governance, and economic development initiatives.

We value innovation, collaboration, and respect for our traditions, and we are dedicated to fostering a supportive, inclusive, and safe work environment for all employees. LNIB follows Indigenous governance principles and prioritizes community engagement, cultural knowledge, and sustainable development in all its operations.

Join LNIB and be part of a team that is making a meaningful impact in the community while contributing to a dynamic and culturally rich workplace.

POSITION SUMMARY

The Elder’s Program Coordinator is responsible for planning, organizing, budgeting, and delivering a full calendar of Elder’s Programming throughout the year. Approximately 75% of the role is administrative, including event planning, budgeting, scheduling, reporting, communications, and logistics management.

The Coordinator ensures Elders are supported in a respectful, organized, and culturally safe manner, providing high-quality programs, gatherings, and travel opportunities.

KEY RESPONSIBILITIES

· ADMINISTRATIVE & PROGRAM PLANNING

o Develop a 12-month Elders Program Calendar (events, workshops, trips, gatherings, cultural activities).

o Create, plan, and manage the annual program budget, including, purchase orders (PO’s), invoices, and expense tracking.

o Prepare materials for Audit & Finance Committee presentations.

o Complete all administrative paperwork and reports.

o Prepare travel packages, itineraries, checklists, rooming assignments, and emergency contacts for major events.

o Book venues, catering, transportation, and accommodation.

o Create monthly, and annual program reports.

· EVENT & TRIP COORDINATION

o Organize Elders events (e.g., luncheons, workshops, gatherings).

o Coordinate large trips such as Vancouver/Seattle Elder’s Conferences.

o Provide on-site support during events – set up, clean up, registration, check-ins.

o Act as the administrative lead during travel (not a participant).

o Ensure Elders have what they need during travel and feels supported and safe.

· ELDER SUPPORT & COMMUNICATION

o Build strong, respectful relationships with Elders.

o Respond to questions, concerns, and requests with patience and professionalism.

o Communicate event details clearly and consistently.

o Ensure Elders understand expectations, schedules, and logistics.

· FINANCIAL RESPONSIBILITIES

o Secure quotes, finalize bookings, and track all program expenditures.

o Maintain accurate program records and receipts.

o Submit purchase orders and reconcile expenses.

· OTHER DUTIES

o Maintain program supplies and equipment.

o Prepare reports for leadership.

o Support other community events as needed.

KNOWLEDGE, SKILLS & ABILITIES

· Strong administrative and organizational skills.

· Ability to plan 12-months ahead.

· Strong writing skills and ability to create schedules, itineraries, and communications.

· Strong computer skills.

· Ability to manage budgets and track expenses.

· Calm, patient, and professional interpersonal skills.

· Ability to work under pressure and meet deadlines.

· Respectful and culturally aware approach to Elder support.

QUALIFICATIONS

· Minimum 2-years of experience with administrative or program coordination.

· Experience planning events or coordinating travel preferred.

· Experience working with Elders or community programming is an asset.

WORKING CONDITIONS

· Work is primarily office-based with regular movement between the office, community spaces, and event sites.

· Occasional lifting, carrying, and physical setup for Elders’ events is required.

· Some evenings, weekends, and travel will be necessary, including supervising multi-day Elders’ trips.

· This role requires balancing multiple deadlines, frequent interruptions, and working with Elders who may have high expectations or urgent requests.

· Must be comfortable working in a fast-paced environment with shifting priorities.

OTHER REQUIREMENTS

· Valid BC Driver’s License.

· Ability to lift, carry, set up and clean up event materials.

· Ability to travel.

PREFERENCE

The Lower Nicola Indian Band (LNIB) follows Section 25 of the Human Rights Code, giving preference to Indigenous applicants where applicable.