PMO Coordinator

PMO Coordinator

Location: Belfast, Northern Ireland

Reports To: Program Manager

Type: Part Time (3 days / week), 3-6 month contract

About The Land Administration Company

The Land Administration Company (LAC) is a Canadian-owned and operated organization delivering innovative, world-class land administration solutions to governments and jurisdictions across the globe. With a proven track record of success and a team deeply experienced in land management projects, we are committed to driving positive, long-lasting social, economic, and environmental outcomes.

At LAC, we believe in harnessing the power of cutting-edge technology, offering new employees the chance to develop in-demand skills that are shaping the future of land administration. Joining our team means becoming part of a purpose-driven organization where your work can make a real difference—from promoting minority rights and reducing poverty to tackling environmental challenges.

Why Work With Us?

• Innovation at the Core: We utilize leading-edge technologies, allowing you to develop highly sought-after skills in a dynamic, forward-thinking environment.
• Global Impact: You’ll have the opportunity to contribute to meaningful projects that help countries and citizens secure land rights and drive positive societal change.
• Mission-Driven Work: Be part of a team focused on empowering nations and communities to achieve long-term social, economic, and environmental sustainability.
• Collaborative Culture: Work alongside best-in-class partners and professionals who are passionate about making an impact and bringing innovative solutions to life.

If you’re passionate about technology, social change, and working on impactful global projects, we want to hear from you.

About the Role

As our delivery team grows, we are looking for an organized and dependable PMO Coordinator to bring structure to how our project team operates. This is a focused, short-term engagement, intended to run three to six months, aimed at getting a clear administrative process in place around our delivery work and ensuring the team and our delivery partner follow it consistently.

You will provide administrative and coordination support to our Technical Project Manager and the wider delivery team, working closely alongside our delivery partner to keep tasks, meetings, calendars, and reporting running smoothly. Your work will help the team track commitments, close out action items, and stay aligned with partner schedules.

This role suits someone with deep experience running program or project administration, who can walk into a busy delivery environment, quickly understand how the pieces fit together, and put reliable routines in place with minimal oversight.

We use AI tools for scheduling and summarization in our hiring process. We do not use AI tools to make decisions about who moves forward or to assess the strength of candidates. Every application is reviewed and all hiring decisions are made by LAC team members. This is an active, open role that we are currently hiring for at LAC.

Key Responsibilities

Task and Action Tracking

• Track outstanding tasks across the delivery team and follow up to ensure they are completed on a timely basis.
• Maintain and chase items on the RAID log (risks, actions, issues, decisions) with both our internal team and our partner's.

Meeting and Calendar Coordination

• Organize meeting arrangements between the customer, our team, and our partners.
• Coordinate and maintain the internal team calendar.
• Manage the delivery plan calendar and key dates.
• Track our delivery plan against the partner's delivery plan, working closely with their diary and calendar manager to keep the two aligned.

Reporting

• Coordinate weekly status reports to LAC management and to our partners.

Process Set-Up

• Establish clear, repeatable administrative processes for task tracking, meeting coordination, and reporting, and ensure the team and partners follow them consistently through the length of the engagement.

Qualifications & Experience

• Significant experience in a senior administrative, program office, or project coordination role.
• Comfortable chasing colleagues and external partners for updates, and following through until items are closed out.
• Experience coordinating meetings and calendars across multiple organizations.
• Strong organizational skills, with the ability to set up a new process quickly and get others to adopt it.
• High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and calendar management tools.
• Experience working alongside an external delivery partner or vendor is an asset.
• Ability to pass a background check and security clearance, if required.

Ideal Candidate Profile

This engagement suits a senior administrator with a long track record of keeping delivery teams organized, perhaps someone semi-retired or looking for a focused, part-time or fixed-term engagement rather than a long-term career move.

• Calm, methodical, and comfortable working across two organizations with different rhythms and reporting styles.
• Confident chasing people for updates and holding them to deadlines, without needing to be asked twice.
• Experienced enough to set up a good process from scratch and get a team to stick with it.
• Reliable and detail-oriented; little falls through the cracks on your watch.
• Available for a defined three to six month engagement.

Diversity, Equity & Inclusion

We are an equal-opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, or disability. We hire based on talent, and we’re excited to hear what you will bring to our team!

How to Apply

To apply, please submit a resume and cover letter here, in pdf. We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

If you don’t meet all our requirements exactly or have taken a non-traditional professional path, we still want to hear from you! Use your cover letter to tell us about your unique experience—we strive to build a diverse team and recognize that skills are transferable.