Operations Coordinator

OperationsFull TimeOntario

Company Description

KTB Marine is a professional services business located in Toronto, Canada, providing marine consulting, shipbroking, and data analytics solutions for over 35 years.

Our clients include Fortune 500 companies, oil and gas companies, private equity investment firms, government organizations and universities.

Location
This is a remote position.

Job Responsibilities

Manage the day-to-day operational functions to ensure that the requirements of our client accounts are met:

  • Advising on shipping and supply chain contracts.
  • Updating and maintaining various dashboards to maintain our internal operations, as well as similar trackers for clients.
  • Identifying insights from data.
  • Preparing reports and presentations in PowerPoint.
  • Building data trackers, reports, and analyses in Excel.
  • Manage Project Management software inputs.
  • Parsing through shipping market reports and creating market specific PowerPoint decks.
  • Daily project/client management.
  • Preparation of daily, weekly, monthly internal and client reports.
  • Building strategic relationships with key contacts within customer organizations to identify opportunities for creating value.

This job description is intended to be a broad description of duties. You will be expected to carry-out all responsibilities in accordance with the organization's policies.


Required Skills and Experience

  • Minimum 3 years of office experience or equivalent.
  • Marine Operations experience / Oceans Logistics.
  • Ability to work in a fast-paced and rapidly changing environment.
  • Experience with project management tools preferred (i.e. Wrike, Mondays, Asana, MS Project, etc.).
  • Dedication to fostering a positive, team-based environment and upholding company culture and values.
  • Excellent time management.
  • High level of meticulousness and attention to detail.
  • Must be proficient Microsoft Office with strong Excel skills.
  • Abide by strict confidentiality and nondisclosure requirements of the company and company’s clients.
  • Enjoy working independently; can work autonomously and with minimal supervision.
  • Excellent Business communication skills (email and phone).
  • Strong organizational skills.
  • High attention to detail.
  • Abide by strict confidentiality and nondisclosure requirements of the company and company’s clients.
  • Motivated and eager to take on new challenges.
  • Willingness to learn and grow in a fast-paced environment.


Preferred/Nice to Have:

  • Bachelors of Commerce or Supply Chain or equivalent preferred.
  • Proficient in PowerBI.