Accounts Payable Clerk

About us

For more than three decades, KPMB Architects has evolved in response to a changing world and worked to change it for the better. Guided by our purpose and anchored by our values, KPMB crafts design solutions that catalyze positive change.

As a full-service practice working across Canada and the United States, we provide expertise in building design, interior design, master planning, workplace strategy, project management, stakeholder engagement, and sustainable design. KPMB has designed and delivered projects totaling more than 31 million square feet in a diverse range of sectors, including education, healthcare, scientific research, arts and culture, government, corporate, hospitality, recreation, and mixed-use development.

With uncompromising rigor and close attention to the increasingly complex needs of the world around us, our diverse team devotes their expertise, passion, and creativity to solve today’s challenges and unlock new opportunities for our clients and the communities we serve.

The role / What are we looking for?

We are currently seeking an Accounts Payable Clerk to join our accounting team in our Toronto office. In this role, you will be responsible for ensuring the accurate and efficient processing of financial transactions, maintaining compliance with company policies, and supporting the financial health of our organization. You will play a key role in handling a high volume of transactions with precision and care, contributing to the smooth operation of our financial processes.

The ideal candidate is highly organized, detail-oriented, and proactive in managing accounts payable tasks. You will work closely with vendors, internal teams, and the accounting department to verify invoices, process payments, and resolve discrepancies in a timely manner. Success in this role requires strong communication and collaboration skills, as well as the ability to thrive in a fast-paced environment where efficiency and accuracy are paramount. This position is well-suited for a professional who values process improvement and is eager to contribute to the overall effectiveness of our accounting operations.

Select key responsibilities:

Accounts Payable Processing

• Review and process invoices, ensuring proper documentation, approvals, and compliance with company policies.
• Accurately enter CAD and USD invoices, employee reimbursements, and corporate credit card transactions into the accounting system.
• Reconcile corporate credit card statements, ensuring proper coding, approvals, and receipt backup compliance.
• Maintain and update vendor records, ensuring accuracy and completeness in alignment with internal financial controls.
• Process electronic payments, including EFTs, wire transfers, and cheque payments in a timely manner.
• Monitor accounts payable aging and ensure payments are made according to agreed terms.
• Communicate with vendors and internal stakeholders to resolve invoice discrepancies and payment inquiries efficiently.

Financial Reporting & Compliance

• Assist with month-end and year-end closing activities, including preparing accruals, prepaids and reconciliations related to accounts receivable and payable.
• Perform monthly bank reconciliations for multiple bank accounts by analyzing transactions, researching and resolving reconciling items, investigating discrepancies and variances, and ensuring all financial records are accurate, complete, and in compliance with company policies and accounting standards.
• Ensure compliance with internal financial policies, tax regulations, and accounting standards.
• Maintain organized records of all accounts payable transactions, ensuring accessibility for audits and financial reporting.
• Support internal and external audit requirements by providing necessary documentation and responding to inquiries.
• Identify opportunities for improving accounts payable processes and collaborate with the team to implement efficiency enhancements.
• Work closely with the Controller on special projects and financial reporting as required.

Candidate Profile + Qualifications

• A diploma and/or degree in Accounting, Finance, or a related field.
• A minimum of 2 years of relevant experience in accounts payable or a similar financial role, preferably in a professional services environment.
• Proficiency in Microsoft Excel and accounting software (experience with Deltek Vantagepoint is an asset).
• Strong attention to detail and accuracy in processing financial transactions.
• Ability to work under pressure and manage multiple tasks and deadlines effectively.
• Excellent communication and interpersonal skills to liaise with vendors and internal teams.
• Strong problem-solving skills with a proactive approach to resolving discrepancies.
• Ability to handle sensitive financial information with confidentiality and integrity.

Why work with us

Founded in 1987, KPMB Architects has evolved a diverse portfolio of architectural projects with a focus on building healthy, vibrant cities and communities. KPMB has grown to 130+ employees and is recognized for its highly collaborative, supportive teams and with a wide variety of experience and education. Many of our team members have grown with the firm from the beginning of their careers to become leaders, while others have joined at various points in their career and bring new ideas and approaches. We provide a learning environment where teaching, mentoring, and collaboration is a part of our DNA. At KPMB, there are many opportunities to share your many skills, get involved in firm activities outside of project work, and contribute to our initiatives that give back.

KPMB is committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. KPMB Architects is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status.

Transportation and bike storage:

A daily free shuttle bus between Union Station and KPMB’s office is provided for all staff who use the subway system or GO transit, from Monday to Thursday. Underground bicycle parking is also available.

AI disclaimer:

As part of our recruitment process, we may use AI tools to support application screening. All applications are ultimately reviewed and assessed by qualified members of our recruitment team.