Parts and Inventory Administrator

Parts and Inventory Administrator

J-AAR is forging a future as a premier construction leader in Canada, rooted in the founding vision of John and Loralee Aarts in 1982 with a commitment to foster an environment where everyone can achieve their fullest potential, supported by the belief in others more than they believe in themselves.

We empower our team members to unlock their full potential on collaborative construction projects, with transformative results for our customers, communities, and individuals engaged in all the projects we are involved in.

We are seeking a Parts and Inventory Administrator who is aspiring to reach their potential in the field of Construction and Maintenance, reporting to the Operations and Administration Supervisor at J-AAR Assets and Logistics.

Environment

While supporting a construction environment you will be working within an office environment. You will have the ability to work the occasional evenings and weekends. Your support may be required outside of normal work hours.

How you will make an IMPACT

• Monitor parts order group email and place orders for required parts. (Parts orders from Field techs, shop techs, welders, and other user groups).
• Create POs in Maestro internally and for suppliers
• Coordinate parts run with Parts Runner and or Courier
• Populate work order with part costs and credits
• Monitor Inventory levels in 360, parts room and other locations.
• Reconcile Inventory book and input Monthly Inventory
• Communicate to techs and divisions on parts order status and follow up with suppliers as required.
• Reconcile maestro discrepancies.
• Assist with other admin duties as required,
• Equipment GPS Software Renewals
• Coordinate deliveries and returns with venders and suppliers and the correct user group on arrival
• Assisting answering the phone
• Monitor pricing with vendors to insure we are on track and following up with costs.
• Yearly inventory count and update to be completed in December
• Other duties as assigned

How you WOW us

• A valid driver's license with clean abstract
• Willingness to learn and advance one's knowledge
• Ability to read service instructions and keep accurate records
• Strong Proficiency in using E360 Fleet Software for managing and tracking fleet operations, including vehicle maintenance, and scheduling.
• Proficient in using Maestro Applications for coordinating business operations, including point-of-sale (POS) systems, and inventory management.

• Knowledge and experience ordering HD Truck and Heavy Equipment parts -experience sourcing, ordering, and managing inventory for heavy-duty truck and equipment parts, ensuring timely delivery and availability for maintenance and repairs.
• Proficient in identifying the correct parts based on specifications, part numbers, and manufacturer requirements for a wide range of HD truck makes and models and Heavy Equipment.
• Skilled in using parts catalogs, online ordering systems, and supplier databases to place orders, track shipments, and verify product compatibility.
• Demonstrated Skills in Microsoft Office Experienced in organizing, scheduling, and managing communication effectively through Outlook, including email management, calendar coordination, and task tracking through Teams application
• Knowledgeable and experienced in maintaining accurate records of parts orders, inventory levels, and order history to streamline future procurement and reduce downtime.
• Experience in administering the operations and coordination of 0–8-ton vehicle fleets, ensuring effective scheduling, maintenance, and compliance with industry regulations.
• Ability to work in a fast-paced environment and coordinate with maintenance teams and mechanics to ensure the timely and accurate delivery of parts required for truck and Heavy equipment repairs and servicing.
• Demonstrated commitment to Health & Safety
• Capable of working alone with minimal supervision
• Strong attention to detail
• Able to effectively communicate both verbally and in writing

How we TAKE CARE of our PEOPLE

• Great team and work environment

• Training provided

• Career advancement opportunities

• Referral bonuses

• A team member focused culture with a common objective of finding out what we are capable of and reaching our potential

• We Celebrate our Achievements: holiday parties, BBQs, fishing derby, sporting event tickets, golf days, and so much more!

• Benefits

• Vacation Pay

Visit us at: www.j-aar.com   

We thank all candidates for their interest, however only those selected for an interview will be contacted.  

J-AAR welcomes all applicants and is committed to a diverse workforce. If you require accommodation, please contact the People and Culture Department.   

“This posting is for an existing vacancy, and artificial intelligence may be used at one or more stages of our recruitment process (for example, to help screen and/or assess applications), to support a fair and consistent review.”