Funding Officer

Location: Hybrid | Department: Funding & Servicing | Type: Full-Time

Play a Key Role in Delivering a Seamless Closing Experience

Highclere Capital is a growing mortgage finance company focused on delivering innovative lending solutions to underserved borrowers across Canada. As we continue to scale, we’re looking for a detail-driven, organized, and service-focused Funding Officer to join our team and ensure timely and accurate mortgage closings.

If you thrive in a fast-paced environment, enjoy collaborating with brokers and legal partners, and take pride in keeping processes running smoothly, this role offers a great opportunity to contribute to Highclere’s client-first, high-integrity approach to mortgage lending.

What You’ll Do

• Prepare, review, and finalize mortgage documentation for funding
• Monitor the daily funding pipeline and prioritize files based on scheduled closings
• Liaise with solicitors, brokers, and clients to track outstanding conditions or documents
• Follow up for final reports, flag exceptions, and escalate issues as needed
• Ensure accuracy of mortgage disbursements and coordinate with Treasury and Servicing
• Maintain audit-ready documentation and support exception tracking and reporting
• Respond to funding-related inquiries with professionalism and urgency
• Support the Investigation, tracking and resolution of internal and external customer complaints
• Monitor and respond to enquiries received from Treasury / Finance department
• Identify process gaps and recommend improvements for speed and accuracy

What You Bring

• 2–3 years of experience in mortgage funding, legal administration, or financial operations
• Strong understanding of solicitor instructions, disbursement processes, and closing documentation
• Strong technical acumen and comfort navigating platforms, document systems, and digital workflows
• Proficiency with Microsoft Excel, Outlook, and internal systems
• General understanding of accounting or Treasury operations
• Meticulous attention to detail and ability to prioritize under pressure
• Excellent written and verbal communication skills
• Professionalism and responsiveness when working with brokers, clients, and legal partners

Nice-to-Have

• Experience with both Prime and Alternative (Alt-A/B) lending
• Familiarity with LOS or funding platforms (e.g., Filogix, Fundmore, internal tools)
• Bilingual in French is an asset

Why Join Highclere?

• Be part of a growing lender redefining broker and borrower experience
• Join a collaborative team that values precision and initiative
• Help build the infrastructure for a scalable, high-performing funding function
• Enjoy flexible work, clear expectations, and the opportunity to make an impact

Additional Information

• This role is eligible to participate in the annual bonus program.
• Candidates must be legally eligible to work in Canada.

Our Commitment to Inclusion and Accessibility

Highclere Capital is an equal opportunity employer and is committed to creating an inclusive, accessible workplace for all employees.

Accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process, in accordance with applicable accessibility legislation. Any information received relating to accommodation will be addressed confidentially.

Use of AI in Recruitment

Highclere Capital may use AI-enabled tools to help review and organize applications. All hiring decisions are made by qualified members of our recruitment team.