HR and Operations Coordinator

HR and Operations Coordinator

Location: Hybrid – Thornhill, ON (in office 2 days per week, additional in-office time as required)
Type: Full-Time

Keep the Business Running Smoothly

Highclere Capital is a growing Ontario-based mortgage finance company. As we scale, we’re looking for a reliable, detail-oriented HR and Operations Coordinator to support the day-to-day operations of the business.

This role is ideal for someone who enjoys organizing, coordinating, and supporting others. You’ll play a hands-on role across HR administration, office operations, basic finance coordination, and marketing logistics — helping ensure the business runs smoothly while leadership focuses on growth.

This is a support and execution role.

What You’ll Be Responsible For

• Coordinating payroll and maintaining employee records in Collage
• Supporting onboarding, offboarding, and benefits administration
• Handling routine HR and operations documentation and coordination
• Assisting with invoice coordination and information requests for accounting
• Supporting marketing and event logistics (posting content, coordinating vendors, scheduling)
• Managing day-to-day office and facilities needs
• Escalating non-routine or sensitive matters to leadership as appropriate

What We’re Looking For

• 2+ years of experience in an office, administrative, or coordinator role
• Highly organized with strong attention to detail
• Comfortable handling confidential information with professionalism
• Technically capable and comfortable using digital tools (including AI-enabled tools)
• Calm, pragmatic, and comfortable working in a support role
• Strong written and verbal communication skills

Why Join Highclere?

• Be part of a growing company where your work truly matters
• Gain exposure across HR, operations, and business support
• Clear expectations and a collaborative, respectful environment
• Hybrid work model with in-office collaboration

Additional Information

• This role is eligible to participate in the annual bonus program.
• Candidates must be legally eligible to work in Canada.

Our Commitment to Inclusion and Accessibility

Highclere Capital is an equal opportunity employer and is committed to creating an inclusive, accessible workplace for all employees.

Accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process, in accordance with applicable accessibility legislation. Any information received relating to accommodation will be addressed confidentially.