Legal Assistant

Henein Hutchison Robitaille LLP seeks a highly skilled Legal Assistant to join our esteemed team. In this pivotal role, you will provide comprehensive support to Partners while working collaboratively with the legal team. The ideal candidate will exhibit a proven track record of administrative excellence, with a minimum of five to ten years' experience in an legal support position. Experience in working within civil litigation departments is a plus.

Key Responsibilities:

 Calendar and Schedule Coordination:

• Expertly manage extensive calendars and court schedules, ensuring optimal time management and seamless scheduling.

 Meeting Support

• Provide comprehensive support for meetings, court appearances, and speaking engagements, including documentation preparation and logistics coordination.
• Prepare any required documentation in advance of all meetings, court appearances or speaking engagements.

 Communication Management:

• Handle all communications with precision, including screening calls, managing correspondence, and responding promptly on behalf of the Partner.

Practice Support

• Document preparation: Draft, format and proofread legal documents, correspondence, and reports, including pleadings, affidavits, contracts and briefs.
• Assist clerks with internal and external coordination of logistics for examinations for discovery, trials and hearings.
• Establish and organize client files, manage and file incoming emails, correspondence, and documents in the appropriate shared file management system.
• Collaborate with lawyers, clerks and vendors for the collection, review and production of documents.

Administration:

• Record, edit, and review time dockets.
• Assist with the monthly billing process for Partners.
• Manage, prepare and submit expenses in a timely manner.
• Accomplish organization goals by maintaining and adhering to file management policies and procedures.

Travel Arrangements:

• Coordinate all travel logistics meticulously, including accommodations, transportation, and itinerary preparation.

 Confidentiality Maintenance:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications:

• Experience: Minimum of five to ten years' experience in a Legal Assistant role
• Technical Proficiency: Advanced proficiency in MS Office Suite, Adobe, iManage, Soluno
• Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail.
• Time Management: Ability to prioritize tasks effectively, manage multiple assignments concurrently, and thrive in a fast-paced environment.
• Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity.
• Professional Demeanor: Possess a calm, confident, and professional demeanor under pressure.