Administrative Assistant

Administrative Assistant

St. Mary of the Visitation Parish in Cambridge, ON is looking for a full time (Tuesday to Friday 9am - 4:30pm) Administrative Assistant to fill an existing vacancy. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package.

Primary responsibilities

·         Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.

·         To keep accurate records, file documents, reference material and manage general correspondence in accord with directions.

·         Bookkeeping: To ensure accurate accounting for Parish General Account, Mass stipend account and petty cash account, and any other accounts, as directed by the Pastor.

·         Completion of weekly Bulletin and updating all online forms of media.

·         Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).

·         Completion of schedules for parish volunteers.

·         Maintaining and updating Parish calendar of events.

·         Order supplies for the office and Parish as needed.

·         Other duties as assigned by the Pastor when required.

Requirements

·         Post Secondary education in a relevant field preferred.

·         Advanced knowledge of Microsoft Office, QuickBooks and online media.

·         2-3 years of prior secretarial/Bookkeeper office experience preferred.

·         Strong attention to detail, and ability to organize and prioritize efficiently.

·         Strong Communication and interpersonal skills.

·         Ability to work independently and follow instructions.

·         A good understanding of and respect for Catholic Doctrine, Liturgy and practice.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.