Full-Cyle Accounting Coordinator

“Are you looking to roll up your sleeves and use your knowledge to be part of a trusted Billing team?” 

GetQuorum is looking for a passionate and dynamic Full-Cycle Accounting Coordinator who brings their dedication and motivation to solve big and small business financial problems. Do you have the drive and passion to implement your ideas to improve business processes and performance? 

Are you hoping to grow professionally and personally with a close-knit team? 

If you answered “yes,” keep on reading. 

Every firm promises results; this is just the beginning at GetQuorum. We go beyond results to become a trusted  partner. This role will be demanding yet rewarding.

About the Role 

At GetQuorum, we offer an exceptional opportunity for you to develop a unique and comprehensive skill set right from day one. As a growing SaaS platform, we are proud to continue to expand our dominant market share in North America, providing you with an exciting environment to be a part of. From the start, you'll be actively involved in product roadmap planning, allowing you to gain hands-on experience and witness firsthand how a SaaS platform scales rapidly. As a valued member of our team, you'll collaborate with the billing team and our CFO to assist GetQuorum with critical financial decisions by collecting and tracking the company's finances. You will assist with financial audits, reconciling bank statements, and ensuring financial records are accurate throughout the year. Your commitment to resolving financial issues aligning with service level expectations and agreements will play a crucial role in our continued success.

We embrace self-starters and independent problem-solvers who thrive in the face of uncertainty. Our team's diverse backgrounds, ranging from Neuroscience, Marketing, Political Science to Musical Theatre Performance, foster a rich and dynamic work environment. Candidates who are comfortable with people and eager to learn SaaS Best Practices will find an excellent fit with us. Our culture is collaborative, and our team enjoys celebrating successes and having fun.

We offer 

• Competitive compensation package based on experience
• Health benefits (coverage on dental and pharmaceuticals) 
• Opportunities to do challenging and meaningful work
• Dynamic, collaborative team 
• Solve real and challenging operational problems 
• 10 vacation days 
• Fully remote 
• Budget for office setup

You will 

• Gain valuable experience working in all business sectors 
• Build on your best qualities and shape a path that suits your passions
• Learn from your mentors at GetQuorum
• Develop leadership skills 

About the candidate 

Skills, attributes, and responsibilities. 

We are looking for a candidate who can: 

• Prepare and issue accurate and timely invoices to clients
• Track incoming payments and follow up on outstanding balances
• Resolve billing discrepancies and handle escalated billing issues
• Collaborate with clients, Accounts Receivable (AR), Customer Success (CS), and accounting teams
• Implement and maintain efficient billing processes to ensure accuracy and timeliness
• Train and support junior staff on billing procedures and best practices
• Coordinate financial activities with internal departments to ensure smooth operations
• Conduct regular bank reconciliations
• Process invoices and manage both accounts payable and accounts receivable functions
• Maintain and update general ledger accounts
• Prepare journal entries and necessary financial adjustments
• Provide ongoing support to senior accountants with reporting and ad hoc tasks

Must Haves 

• Previous experience in billing, accounts payable/receivable, or general accounting, at least 2 years of experience
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent problem-solving and communication skills
• Proficiency in accounting software and Microsoft Excel
• Experience training or mentoring team members is an asset
• Ability to thrive in an unstructured, startup environment
• College, university, or other post-secondary education in Accounting, Business, or other related fields. 

Nice to have skills

• Posting and reconciliations are completed timelessly
• Familiarity with the Notion platform
• Experience in QuickBooks Online and ChargeBee
• Experience in software help desk or support desk environments
• Knowledge of Ontario Condo Act, Real Estate or Legal experience

90 Day Expectations 

What determines whether this person will be made permanent? 

• Understand the customer journey for each market
• Gain an understanding of the products and services offered by Getquorum
• Ability to effectively use required software
• Demonstrates satisfactory written and oral communication and customer service skills 

The Company 

GetQuorum is a Toronto-based technology company that provides hosted virtual annual general meetings and electronic voting platform-as-a-service tailored to the condominium markets in Ontario, Alberta, Florida and North America. We also have a rapidly growing customer segment of not-for-profits, member associations, regulatory bodies and other organizations outside of the condominium and HOA space. With our software, clients host successful Annual General Meetings, gather proxies and electronic votes, pass bylaws, reduce meeting package distribution costs and, most importantly, achieve quorum. We have a great, close-knit team – we work hard and have fun together. We live our company values, which include but are not limited to; 

• Service: Providing a quality experience to the clients we serve
• Integrity: It isn’t just about going through the motions but always following your inner moral compass, even if it leads you down a path paved with tough choices.
• Accountability: Mistakes happen, we've all made them, and we'll continue to make them. How you handle that mistake is important.
• Dedication: We give our all for mutual success by proactively seeking out learning opportunities, pitching solutions to help the company, assisting your team, maintaining a positive attitude, and punctuality.
• Respect: We accept everyone as they are and for who they are. Encourage coworkers to express themselves and share their opinions and ideas. 

If you want to know more about our fantastic team and us, please refer to

Our website: https://www.getquorum.com/

LinkedIn: https://www.linkedin.com/company/getquorum

Our interview process follows this sequence if you are chosen to move forward. 

1. An email will be sent to successful candidates to arrange a phone screening. 
2. A 15-20 min screen with a member of our HR team. 
3. A 30- 45 min Interview with our Accounting Team
4. A 30 - 45 min Interview with our Founder
5. A decision is communicated, and if successful, an offer is extended
6. Reference checks 

If at any time we decide to end your candidacy, you will be notified of this in writing by a member of our team. We would appreciate it if you extended that same courtesy. 

We look forward to receiving and reviewing your application. 

GetQuorum is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. GetQuorum welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every aspect will be made to meet your needs.