Waterloo Program Coordinator

Overview 
Location: Hybrid role with a balance of online work and local travel across Waterloo, Kitchener, and Cambridge. Occasional travel to Toronto for training and events. 
Job Type: Part Time – 25 Hours

Start Date: As soon as possible.

About GEM

GEM’s mission is to advance gender equity and enhance economic opportunities by providing personalized career mentorship and hands-on learning to female high school students navigating socio-economic challenges. Through mentorship, GEM supports young women to envision their full potential and take effective action toward their academic and professional goals.

In collaboration with our community, partners, and a network of passionate volunteers, GEM delivers impactful mentorship, skill-building workshops, professional development activities (GEMinars), scholarships, internships, and innovative research on mentorship solutions for high school girls. As we continue to grow, we are seeking a dedicated and organized Program Coordinator to join our dynamic team.

Position Overview

As the GEM Waterloo Program Coordinator, you will play a critical role in launching and coordinating GEM’s first regional pilot in the Waterloo area. Reporting to the Mentee Lead, you will oversee day-to-day program operations, oversee mentor and mentee recruitment, engage local schools and community partners, and ensure a seamless experience for all participants. This position is ideal for someone passionate about youth mentorship, gender equity, and community engagement.

Key Responsibilities

Recruitment & Program Launch

• With the support of GEM HQ, lead recruitment for Waterloo mentees and mentors, including outreach, application management, screening, and onboarding.

• Conduct targeted outreach to high-need schools, neighborhoods, community organizations and GEM partners

• Collaborate with GEM HQ to ensure recruitment strategies align with program goals and DEI principles.

Event & Youth Engagement Coordination

• Plan and support local events and enrichment opportunities for mentees and mentors and support HQ with GEMinars.

• Facilitate the launch and management of the Waterloo Youth Council, guiding alumnae involvement and youth-led initiatives.

• Organize information sessions, community engagement activities, and digital outreach campaigns tailored to the region.

Administrative & Program Support

• Maintain program records, track participation and outcomes, manage communications, and document meetings.

• Support mentor-mentee matching, ongoing engagement, and regular program reporting to GEM HQ.

Qualifications & Skills

• Minimum 2 years of experience in administrative, program coordination, or event planning roles.

• Valid G Class driver’s license and reliable access to a vehicle.

• Currently enrolled in or has completed an undergraduate degree or diploma in youth/gender studies, social work, education, or a related field (preferred).

• Strong proficiency in Microsoft Office Suite, Canva, and SharePoint.

• Exceptional organizational skills, with the ability to manage multiple priorities and deadlines.

• Strong interpersonal and communication skills; comfortable working with youth and diverse communities.

• Commitment to equity, diversity, and inclusion; experience in the non-profit sector is an asset.

How to Apply 
Please submit your resume and a cover letter here, including a brief explanation of how your experience aligns with this role.