Payroll and Technology Specialist

Payroll and Technology Specialist, Finance Department

Application Deadline: OPEN

Position Status: Full-Time, Permanent

Position Type: New Position

Estimated Start Date: March 2026

Compensation: $70,000 - $100,000

Hours of Work: Based on 40 hours per week

Work Location: This is a full-time, on-site position based in our Peterborough office.

Hiring Contact
For questions about this position or the recruitment process, please contact:
Dakotah Herron, Human Resources Business Partner
Email: dherron@dmwills.com

Key Responsibilities:

In this role, the Payroll and Technology Specialist is the primary owner of end-to-end payroll operations, ensuring employees are paid accurately, on time, and in full compliance with regulatory and internal requirements. This role acts as the organization’s payroll subject matter expert, continuously improving payroll processes and serving as a trusted point of contact for employees and leadership.

In addition to payroll, the role oversees key workplace systems and infrastructure, including IT coordination and facilities support, to ensure the tools and environment that enable the business are reliable, secure, and well-managed. With a strong operational mindset, this position focuses on process refinement, risk reduction, and proactive problem-solving to support a growing, professional organization.

Payroll Administration and Employee Records

• Own the accurate and timely processing of payroll, including review and validation of timesheets, expenses, and non-routine payments (e.g., bonuses, referrals, adjustments).
• Maintain, reconcile, and monitor payroll control schedules and supporting records (vacation, banked time, RSP, salary changes and variances).
• Administer employee benefit deduction changes, ensuring accuracy and alignment with applicable regulations.
• Prepare, review, and issue payroll outputs and statutory documents, including payslips, ROEs, payroll registers, and annual filings.
• Set up and maintain employee records within payroll, HR, and accounting systems, ensuring data integrity, confidentiality, and regulatory compliance.
• Assist with accounting and financial tasks as needed, working closely with the Controller to ensure accuracy and timeliness of various tasks.
• Produce relevant financial reports and assist with budgeting or reconciliation activities.
• Provide training to employee on timesheet, expenses and other payroll system components.

IT Coordination and Systems Support

• Manage IT assets, software, and hardware, including inventory, purchasing, renewals, and vendor coordination.
• As the primary internal point of contact for IT related issues, troubleshoot and resolve technical issues; liaise with IT service providers for ongoing support.
• Monitor service levels, system performance, and user access controls to support business continuity, data security, and reliable operations of systems.
• Monitor/facilitate internal IT/cyber security training and communications.

Facilities and Maintenance Management

• Coordinate building maintenance, service calls, and security system management.
• Negotiate and manage contracts with vendors and service providers.
• Maintain positive relationships with service providers and internal stakeholders regarding facility needs.
• Take responsibility for minor maintenance tasks and repairs within the office to ensure a safe and functional work environment.

Significant Qualifications / Experience:

• Post-secondary education in Business Administration, Office Management, Human Resources, or a related field, or equivalent work experience.
• Payroll certification or designation or equivalent in experience.
• 5 years of progressive experience in payroll administration and corporate operations, preferably in a multi-functional role supporting payroll, benefits administration, IT coordination, and facilities management.
• Strong knowledge and experience with Canadian payroll software, and associated legislation and statutory reporting.
• Proficiency with office software (e.g., Microsoft Office Suite, Excel, Outlook) and experience coordinating IT systems and support.
• Experience managing office facilities, vendor relationships, contracts, and basic maintenance tasks.
• Excellent organizational, time management, and multitasking skills with strong attention to detail.
• Ability to work independently, prioritize competing demands, and support cross-functional teams effectively.
• Discretion and integrity in handling confidential information related to payroll, HR, and corporate operations.

Work Culture

At Wills, we believe that a strong workplace starts with partnership – between team members, clients, and our community. We are committed to fostering a respectful, inclusive, and diverse environment where everyone’s ideas, perspectives, and contributions are valued.

We prioritize smart work and support work-life balance through flexible work options, while providing a professional and social environment that encourages personal and career growth. Our team members have the opportunity to make an impact, not only within the organization, but also in the communities where we live and work.

Why this Job Matters

At Wills, every role plays a part in keeping our organization running smoothly and supporting the teams that deliver innovative engineering, environmental, and planning solutions. As a Payroll and Technology Specialist, your work ensures that employees, leadership, and projects are supported by the systems, tools, and processes they need to succeed, with a primary focus on payroll oversight and IT/facilities management.

What You Will Gain

As a Payroll and Technology Specialist at Wills, you will have the opportunity to develop a broad range of skills across payroll, IT, and facilities management. This role offers exposure to multiple aspects of corporate operations, providing a well-rounded experience that can support your professional growth and future career advancement. You’ll play a key part in creating an efficient, collaborative, and positive work environment, while contributing to the success of our teams and the communities we serve.

Use of Artificial Intelligence (AI)
In accordance with Ontario legislation, applicants are advised that artificial intelligence may be used to support aspects of the recruitment process, such as application screening or scheduling.

Wills offers a competitive compensation package with comprehensive benefits and merit-based bonuses for performance and tenure.

If you are a goal oriented, initiative-taking individual who is looking to join a successful team, Wills is interested in speaking with you. Please submit your resume and cover letter.

We sincerely thank all candidates for their interest, however, please note that only those applicants selected for further consideration will be contacted. If selected for an interview, please advise us if you require accommodation.