Contract Administrator

Contract Administrator, Construction Administration Department

Application Deadline: OPEN

Position Status: Full-Time, Permanent

Position Type: Existing Vacancy

Estimated Start Date: March 2026

Compensation: $80,000 - $105,000

Hours of Work: Based on 40 hours per week

Work Location: Peterborough, Ontario

Hiring Contact
For questions about this position or the recruitment process, please contact:
Dakotah Herron, Human Resources Business Partner
Email: dherron@dmwills.com

D.M. Wills Associates Limited is in search of a Contract Administrator to join our Construction Administration and Inspection Department.

The successful candidate will be responsible for project management duties while engaging in multidisciplinary construction inspection projects from tendering to completion. This will include tender preparation, sub-consultant request for quotations, construction management, post-construction evaluation and project closeout. You will provide technical support to staff and other departments along with management support for the design and inspection team working alongside the Construction Administration Team and Department Manager.

Sound communication, self-motivation, an eagerness to learn our business and construction contract administration skills coupled with a desire for career advancement are essential for this position.

Key Responsibilities:

• Prepare proposals and fee estimates and communicate with Clients.
• Complete constructability reviews and coordinate with the design team.
• Liaise with internal and external contacts, including attending and participating in project-related meetings, recording meeting notes, providing progress reports on deliverables, and other duties.
• Oversee all Construction Administration components, such as risk, cost, scope, schedule and change management providing support and expertise to team.
• Oversee the work of the project inspector in the preparation of SVRs, schedules updates, payment certificates, Contract Change Orders/Contractor Change Notices, invoices, tender docs, summaries and reports.
• Identify resources required and assign individual responsibilities to team members.
• Manage day-to-day operational aspects of a project and scope.
• Review deliverables prepared by the team and/or Contractors before submitting to Client.
• Effectively apply organizational methodology and enforce quality standards.
• Ensure project documents are complete, current, and stored appropriately.
• Track and report project hours and expenses on a weekly basis.
• Ensure timely and accurate invoicing.
• Follow up with clients, when necessary, regarding past due accounts receivable.
• When required schedule, communicate and track third party sub-consultants to D.M. Wills. Review submitted reports and confirm payment authorization is within the budget allowance.
• Manage project budget for project profitability taking into consideration revenue, margins, bill rates and utilization.
• Review substantial performance applications, and project completion applications from contractors to ensure conformance with the Construction Act and provide recommendations to clients.
• Understand and determine the applicability of relevant local, provincial, and federal government regulations on an individual project basis.
• Ensure that timelines are met for all key deliverables.
  

Significant Qualifications / Experience:

• Diploma (3 year) in Civil Engineering Technology or equivalent.
• OACETT Certification - C.E.T. is preferred or the ability to become certified.
• Minimum five years of experience providing the essential duties and responsibilities as noted.
• Valid G Driver’s License.
• Project Management Professional (PMP) is preferred, or the ability to become certified.
• Strong knowledge of Microsoft Word, MS Project, Bluebeam, Excel, and PowerPoint.
• Strong knowledge of the Ontario Health and Safety Act, Construction Act and Ontario Provincial Standards.
• Solid knowledge of other legislation and regulations related to department functions, including contract/construction law.
• Strong analytical, organizational, and problem-solving skills.
• Excellent work ethic and ability to work on several projects or issues simultaneously.
• Excellent time management skills to meet project timelines.
• Knowledge of the principles and practices of financial accounting, budget development and cost control.
• Knowledge of principles and practices of construction tenders, Request for Quotations and Request for Proposals.
• Strong knowledge of principles and practices of project management.
• Solid understanding of engineering theory, concepts and regulations related to field of work.
• Excellent communication skills and the ability to answer questions from Clients and stakeholders in an informed manner.
• Strong analytical, organizational, and problem-solving skills.
• Ability to understand and interpret policy and legislation.
• Ability to provide excellent customer service during consultation process by keeping stakeholders informed and responding to inquiries in a timely manner.
  

Work Culture

At Wills, we build partnerships with our team members, clients and community rooted in respect and fostered through a work environment that is committed to supporting, cultivating, and preserving a culture of diversity, equity and inclusion that respects people’s dignity, ideas, and beliefs.

We value smart work and promote work-life balance for employees through our flexible work options. We also provide a social and professional work environment that supports personal and professional goals for all team members. We are socially conscious and strive to make a difference in the communities where we live and work.

Why this Job Matters

At Wills, we form partnerships with our team members, our clients, and communities to develop innovative engineering, environmental and planning solutions to today’s complex problems. On a micro-level the work you do contributes to successful project completion and exceeding clients’ expectations. On a macro-level, the work you do, as a Wills team member, has a direct impact on the safety and mobility of our friends, families, and the people of Ontario every day. The daily activities and decisions made by our various teams have a direct impact on the people that use the infrastructure, both locally and provincially – something about which you can feel good.

What You Will Gain

As a Contract Administrator you will have a fantastic opportunity to expand your technical and management expertise in Construction Administration, Project Management and Construction Inspection. Depending on your interests and motivation, this job can provide an excellent opportunity for a broad-based experience and potential for future advancement.

Use of Artificial Intelligence (AI)
In accordance with Ontario legislation, applicants are advised that artificial intelligence may be used to support aspects of the recruitment process, such as application screening or scheduling.

Wills offers a competitive compensation package with comprehensive benefits and merit-based bonuses for performance and tenure.

If you are a goal oriented, initiative-taking individual who is looking to join a successful team, Wills is interested in speaking with you. Please submit your resume and cover letter.

We sincerely thank all candidates for their interest, however, please note that only those applicants selected for further consideration will be contacted. If selected for an interview, please advise us if you require accommodation.