Bookkeeper/Administrative Assistant

Job Type: Full-time, Permanent

Salary: $23 to $27 per hour

Why Join Digital Engineering

At Digital Engineering, our employees are our most valuable asset! Our team isn’t just a group of colleagues; we are a close-knit family that genuinely values one another. We are committed to creating a work environment where everyone can flourish and achieve their full potential.

Here are just a few reasons why our business is a fantastic place to work:

• Company culture - our team-building activities throughout the year foster a sense of camaraderie that extends beyond the workplace.
• Impactful work - we provide innovative solutions to our clients that increase efficiencies and reduce costs.
• Professional development - we provide the tools and resources needed to excel in your role and pursue a rewarding career path within our company.
• Compensation & benefits - we offer a competitive wage and benefits package, support for personal wellness, and options for flexible hours.
  

About Us

Since 1976, we have been providing cutting-edge solutions that fit the needs of our clients. As an established process management technologies firm, we have a reputation for being reliable, honest, transparent, and dedicated.

We proudly serve customers in the energy, grain, water/wastewater, forestry, and mining sectors throughout Ontario, Canada, and the US. Our team includes engineers, technologists, technicians, programmers, analysts and administrative personnel.

To learn more, visit https://www.digitalengineering.com

Job Role & Responsibilities

The Bookkeeper/Administrative Assistant provides essential financial recordkeeping and administrative support to ensure the smooth and efficient operation of the office.  This role combines bookkeeping duties such as managing accounts, reconciling transactions and preparing financial reports with general administrative responsibilities.  This permanent hourly position requires 5 to 6 in-office hours per day, 5 days a week.  Our family-friendly company provides flexible scheduling to support work-life balance.  This position reports directly to the Office Manager.

This position frequently requires self-directed work and the ability to prioritize tasks.  The successful candidate must also implement and follow established office procedures and best practices.  The employee must demonstrate flexibility and adaptability in a fast paced environment while maintaining enthusiasm and sound judgment.

• Record daily financial transactions and maintain accurate ledgers.
• Process accounts payable and receivable in a timely manner.
• Reconcile bank statements, credit card accounts, and petty cash.
• Prepare monthly, quarterly, and annual financial reports.
• Assist with expense tracking.
• Support preparation for audits, tax filings, and budgeting.
• Maintain accurate records of invoices, receipts and financial documents.
• Provide general administrative and clerical support to management and staff.
• Answer phone calls, emails and handle correspondence professionally.
• Organize and maintain filing systems (electronic and paper).
• Support project coordination and general office operations.
• Proficiency in accounting software.
• Experience with Sage BusinessVision is an asset.
• Strong MS Office skills (Excel, Word, Outlook).
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication abilities.
• Ability to multitask, prioritize and work independently.

Qualifications

• Accounting diploma with 2+ years of bookkeeping and administrative experience (small business or office setting preferred) or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
• Current criminal background check (Level 1 CPIC)

Our ideal candidate is a highly organized, detail-oriented individual who enjoys keeping things running smoothly. You are equally comfortable working with numbers and handling day-to-day administrative tasks, and you take pride in accuracy, efficiency and follow-through.  You are interested in further advancement within the company.

Work Environment

• Indoor office environment
• Regular business hours (8:30 a.m. to 5:00 p.m. Monday to Friday)
• While performing the duties of this job, the employee is often required to sit for prolonged periods throughout the workday
  

Benefits

• Extended Health Care Plan
• Dental Care Plan
• Vision Care Plan
• Drug Plan
• Wellness Program
• Flexible Schedule
• Regular Company Events
• Casual Dress