Executive Assistant

Who we are:

Diagram is a venture builder and investor that conceives and launches companies in the Fintech, Web3/AI, and ClimateTech industries. We've designed a unique platform for entrepreneurs who have a proven track record or domain expertise to start their next business by combining access to venture capital investment, hands-on support, and a vast network of partners and incumbents. Since 2016, Diagram has raised over $350M across 5 funds and launched more than 20 new companies across North America. Our ecosystem is home to 300+ investors, including 45+ entrepreneurs with >$15B in exits and an extended global network of corporate partners, investors, and builders.

Summary of the role: 

Diagram is looking for an Executive Assistant to support our CEO. This role will work closely with Diagram’s support team.

You’ll be responsible for: 

• Managing the busy calendars of Diagram’s CEO, including scheduling meetings and helping him prepare (e.g., assembling a weekly meeting brief, client presentations, etc.);
• Aid in the greeting, planning, and scheduling of networking events and lunches
• Manage the CEO’s administrative needs (e.g., expenses);
• Maintaining the CEO’s network (e.g., LinkedIn account, contact database);
• Coordinating travel logistics;
• Translating between English and French as needed (e.g., our website, external-facing documentation);
• Writing various texts, emails, documents, memos, etc., on the CEO’s behalf;
• Helping to plan Diagram’s annual team offsite and other team building activities;
• Occasionally supporting the calendar management and meeting bookings of Diagram’s Partner group;
• Supporting HR in the onboarding of new employees.

You will thrive in this role if you:

• Have a minimum of 3-5 years of experience in a similar role working with senior-level executives in a dynamic, fast-paced environment.
• Enjoy diversity in your day-to-day work, and approach new challenges with a positive, can-do attitude;
• Are extremely organized, proactive, and detail-oriented, with an ability to anticipate needs/challenges and act on them accordingly;
• Are discreet regarding confidential information and have thoughtful judgment on sensitive matters; 
• Are comfortable with ambiguity  - you’ll be empowered to problem-solve with little guidance;
• Demonstrate availability and ability to adapt, have a quick turnaround time and good speed of execution.
• Work effectively under pressure and are at ease managing shifting priorities;
• Possess excellent written and oral communication skills in both English and French;
• Are based in Montreal and open to a hybrid work model 

 What you'll get from us: 

• Work at the heart of the organization alongside the CEO and leadership team, and have an impact on a thriving company - there’s never been a more exciting time to join our team as we scale our recipe for building world-class companies!;
• Be part of a team of hard-working, ambitious and caring individuals who will help you learn & grow;
• A fully-funded group insurance program which includes a health spending account, an employee assistance program and access to Dialogue telemedicine services;
• A fully renovated, historic office location at the heart of Downtown Montreal, with a fully stocked kitchen;
• Fun traditions – we know how to have fun. We have team lunches, fun games, quarterly offsites, team outings, and many more fun activities.

Applying at Diagram

Diagram is an equal-opportunity employer.  We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Diagram’s Ecosystem team may reach out to you about other possible opportunities you may be a fit for.