Meeting & Events Coordinator

Job Posting: Meeting and Events Coordinator

Location: Ottawa, ON (Hybrid – minimum two days per week in office)

Employment Type: Full-time Permanent

Who We Are:

The Canadian Nuclear Association (CNA) is a non-profit organization established in 1960 to represent the nuclear industry in Canada. We promote a strong vibrant and expanding nuclear industry that benefits our members, stakeholders and all Canadians.

The CNA’s purpose is to lead and focus dialogue with and among key stakeholders concerning Canada’s nuclear future, namely to be, and to be seen and heard to be, the voice of the industry. To this end, CNA offers a range of services: regulatory and government affairs; research and policy development; advocacy to advance member-relevant interests in the political and public spheres and, programs and external and member communications to support the association’s objectives.

The Opportunity:

Reporting to the Director, Events, the Meetings and Events Coordinator will support the planning and execution of CNA’s annual and regional conferences, member-related events, and Canadian nuclear industry participation in key international conferences. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will have several years of progressive experience in event coordination and customer service experience. This is an exciting opportunity to contribute to the success of Canada’s nuclear industry by coordinating impactful events and engagements. You’ll work with a collaborative team, gain exposure to high-profile industry initiatives, and develop your career in event management.

Key Responsibilities:

As the successful candidate you will:

· Plan and coordinate major events including CNA’s annual and regional conferences, member meetings, and industry engagements.

· Support event logistics such as venue bookings, audiovisual, catering, transportation, accommodations, and onsite troubleshooting.

· Coordinate registration and delegate services, including attendee communications, name badges, event kits, and mobile app support.

· Assist in tracking attendance of public office holders attending the conference as delegates or speakers, supporting compliance with applicable codes of conduct for lobbyists.

· Assist with maintaining sponsorship and exhibitor records by tracking commitments, coordinating signage and booth logistics, and ensuring benefits are fulfilled.

· Collaborate with internal teams (government relations, international affairs, communications, policy) to align event content and promotion.

· Maintain and update the centralized annual events calendar, ensuring clear communication of priorities and staff responsibilities.

· Assist with the coordination of Canadian nuclear industry participation in international conferences, including booth design, logistics, and stakeholder liaison.

· Prepare post-event evaluations and reports, gathering feedback and data to recommend improvements.

· Review compliance with insurance, legal, health, and safety requirements across all events.

· Build and sustain relationships with members, sponsors, vendors, and stakeholders, addressing questions diplomatically and escalating issues when needed.

· Assist with special programs such as student initiatives, Indigenous Ambassador Programs, and nuclear-adjacent meetings held alongside CNA events.

· Support financial administration by assisting with vendor invoices, tracking expenses, and reconciling budgets.

Knowledge & Skills Required:

· Post-secondary education in a relevant field (e.g., event planning, business administration, public relations, or marketing), or a certificate in event management, or an equivalent combination of education and experience

· Minimum of 2 to 4 years of progressively responsible experience in event coordination.

· Proficiency in Microsoft Office Suite, SharePoint and virtual meeting platforms (e.g., Zoom, Teams)

· Strong project management, time management, and organizational skills

· Proven ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment

· Excellent verbal and written communication skills

· High level of professionalism and ability to remain calm under pressure and in challenging situations

· Strong interpersonal skills with a commitment to superior customer service

· Customer-oriented mindset with responsiveness to client/member needs

· Demonstrated ability to work independently

· Ability to work collaboratively within a team

· Discretion and ability to handle confidential information with integrity

The following attributes are considered an asset:

· Working knowledge of French

· Previous experience with member associations or similar roles

· Experience with event management software and CRM/membership databases

Working Conditions:

· The successful candidate is expected to work/live in Ottawa and/or the surrounding area.

· Work is in a comfortable office and home office environment.

· The successful candidate is expected to work a minimum of two days per week in the CNA’s Ottawa office. This may change in the future to more than two days per week.

· May be expected to travel outside the Ottawa area on a regular basis to attend meetings with other institutions, conferences, or training venues.

· During travel, working conditions will be restricted to safe and comfortable offices and/or tradeshow/conference venues. Travel would generally be one week or less to attend conferences or trainings, or to support project deliverables.

· Some local, provincial, national, or international travel between the CNA’s client sites or stakeholders may be required.

To Apply:

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a unique cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you and your career at this time. If you have questions in advance, please reach out to HR@cna.ca and we’ll set up a call as you may have questions that we would be glad to answer.

The CNA is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking qualified applications from employment equity groups including but not limited to Indigenous peoples, women, people of colour, people with disabilities, and members of LGBTQ+ communities such as queer, transgender, non-binary, and gender-variant individuals.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until our search process is complete. We anticipate 1st round of interviews to begin in early to mid January 2026.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity. Please submit your cover letter and résumé using our online portal. For any questions or to request an accommodation, please contact us.