Summer Student Position - Program Assistant; Education

Position Details  

Employment Type: Fixed-term contract (summer student position)

Reports to: Director, Activation  

Direct Reports: N/A

Salary Range: $19.75 / hour

Work Environment: CivicAction’s work is a hybrid workplace that combines both in-office and remote work. CivicAction’s physical offices are in downtown Toronto and technology will be provided to support both in-office and remote work. This position may involve some evening and weekend work.

Duration: 8 weeks

How to Apply: Please upload a resume and cover letter

Position Purpose  

The Program Assistant - Education will play a key role by assisting in the execution and evaluation of CivicAction’s leadership programs. This role ensures that programs are effectively implemented, meet organizational goals, and are continuously improved based on data-driven insights.

Key Accountabilities:

Data, Research and Evaluation:

• Lead the collection and analysis of program data, identifying areas of success and opportunities for improvement.
• Contribute to the preparation of evaluation reports, providing insights and actionable recommendations for enhancing program effectiveness.
• Support the development and implementation of program surveys and feedback mechanisms to gather participant input and inform future programming.

Program Development:

• Assist in the coordination of program activities and events, ensuring alignment with overall program objectives.
• Develop program materials such as presentations, reports, and marketing collateral to support communication and outreach efforts.
• Collaborate with program leads to help define program strategies and set clear objectives to guide the successful delivery of initiatives.

Program Execution:

• Implement program plans in collaboration with program managers, ensuring smooth execution and timely completion of tasks.
• Monitor program timelines and ensure all deadlines are met, coordinating resources and support as needed.
• Coordinate logistics for meetings, workshops, and other program-related events, ensuring all aspects are well-organized and executed.

Qualifications and Skills

Required Education, Certification and Experience:

• Enrollment in a post-secondary program in a relevant field.

Demonstrated Skills and Behaviours:

• Experience in program coordination, project management, or a related field, preferably within a non-profit or public sector environment.
• Demonstrated experience in data collection, analysis and reporting
• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Strong organizational skills and experience with event planning, logistics, and stakeholder coordination.
• Excellent written and verbal communication skills, with the ability to develop reports, presentations, and other materials.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools is an asset.
• A passion for CivicAction’s mission and a strong commitment to building a more inclusive and prosperous region.

About CivicAction

CivicAction’s purpose is to elevate civic engagement that builds livable, inclusive cities in the Greater Toronto and Hamilton Area (GTHA). For over two decades, we have been mobilizing leaders and changemakers to champion innovative solutions, to accelerate the alignment of actions, and to invest in the leadership of tomorrow. Our high impact leadership programs open doors, minds, and opportunities for young, emerging, and under-represented leaders in the GTHA.

Our Commitment to Inclusive Workplaces & Inclusive Recruitment

CivicAction is committed to equity and inclusion in our workplace and in our recruitment processes. We encourage applicants of all gender identities and sexual orientations, ages, ethnicities, cultures, abilities, and life experiences to apply. Accommodations are available for candidates taking part in all aspects of the selection process.

AN IMPORTANT NOTE: Research shows that women and racialized candidates often only apply to positions when they feel 100% qualified. If you’re interested in this role but don’t see yourself fully reflected in the requirements of the posting, we still encourage you to reach out to learn more by emailing careers@civicaction.ca.