Payroll Administrator

Job Ad: Payroll Administrator
Company: Calgary International Film Festival
Job Type: Contract – Part Time
Location: Remote
Department: Operations

Looking for a remote, contract-based job opportunity to put your benefits and payroll experience to good use? Join the Calgary International Film Festival as they head into their 27th year hosting Alberta’s largest film festival!

Supporting nearly 30,000 attendees, Calgary International Film Festival is a place where filmmakers and fans come together to share their stories, interact, and enjoy 11 days of artistic celebration. To support this amazing event, we employ a small year-round team complemented by a host of seasonal staff. Like our films, we are proud to offer an inclusive environment and are currently seeking an experienced Payroll Administrator to join our ranks in a contractor capacity.

About The Role

As Payroll Administrator, you will be responsible for payroll duties and benefits administration for our permanent and seasonal staff in Calgary. You will also support records management and reporting, both internally and for the Canada Revenue Agency (CRA), Statistics Canada, and other government agencies as required.

This is an ideal role for someone who has prior experience with ADP, benefits administration, and recordkeeping duties. As a team player who enjoys collaborating, you’re also detail-oriented, reliable, and know how to manage time-sensitive tasks. You understand the onboarding and offboarding processes concerning payroll and benefits, and pride yourself on the accuracy and timeliness of your work.  

Essential Functions:

• Act as the main administrator for our payroll system (ADP), employee benefits program (myHSA), and our Human Resources Information System (Collage HR), as it relates to both.
• Provide information to, and answer questions from, employees about payroll and benefits.
• Create, process, and ensure the accuracy of bi-monthly payroll runs and special payroll runs as required.
• Maintain complete and accurate payroll records.
• Prepare, send, and liaise with the CRA on our payroll account and annual Payroll Returns.
• Prepare and submit payroll reports and survey responses to government agencies as required.
• Prepare and send annual T4 and T4A pay statements to employees.
• Create and process Records of Employment.
• Provide payroll data and analysis to management as requested.

Qualifications

Must Have:

• Experience with ADP (specifically: Team Pay/Workforce Now)
• Google Suite Experience (specifically: Google Sheets)
• Prior payroll and benefits experience.
• Outstanding interpersonal skills.

Nice to Have:

• Previous experience with Collage HR and myHSA.
• Prior experience in an organization with seasonal staff.

Working Conditions

Working remotely, we approximate that the Payroll Administrator will work roughly 10-15 hours per month, depending on operational needs and business flow. It is understood that hours may be increased between August and October due to the additional work required to on-board and off-board seasonal staff for the festival.

Why CIFF

• Excellent opportunity to build experience and contacts within the arts community.
• Attendance to screenings for free, when not on shift.
• Be a part of a team committed to building a unique and memorable experience for new and seasoned patrons alike!
• Competitive compensation ($25-27/hour depending on experience).

If you’re a friendly, outgoing, hardworking and resourceful individual with the skills to get the job done, we want to hear from you!

To Apply

Please upload your cover letter and resume.

You will receive a confirmation notification that your application has been received. While we thank everyone who applies, the hiring manager will only reach out to those they deem most qualified to begin the interview process.

Our Commitment to Diversity, Equity and Inclusion

CIFF is committed to creating an employment opportunity that begins with respect, dignity and equity. We welcome individuals of all backgrounds to apply, including: of any race, ancestry, place of origin, colour, ethnic origin, ability, citizenship, creed, sex, sexuality, sexual orientation, gender identity, gender expression, same sex partnership, age, marital status, family status, immigration status, receipt of public assistance, history of mental health issues, health status, political affiliation, learning difference, level of literacy, accent, first language, body type, physical appearance and abilities, stature or socio-economic status. Further, we acknowledge that we are on a continuing journey of learning and unlearning. Our path to breaking down systemic barriers has begun, but we by no means have arrived. We are open to feedback and continuous dialogue on how we can make our hiring process equitable for all.