Office Administrator

Job Title: Office Administrator

Location: Calgary, AB

Employment Type: Full-time

Are you ready to make a difference in the recycling and waste management industry?

At BluPlanet Recycling, we believe that every team member plays a vital role in shaping a sustainable future. As a recognized leader in Calgary, Alberta’s recycling and waste management industry, we are excited to expand our team of dedicated professionals who share our passion for exceptional service and sustainability. Here, you’ll find a supportive and dynamic workplace culture that not only values your commitment to clients but also empowers you to make a meaningful impact in the community.

This role is ideal for someone who thrives in a fast-paced office environment, enjoys being the go-to support person, and takes pride in keeping operations organized, efficient, and running smoothly. If you are detail-oriented, proactive, and enjoy collaborating across teams, we’d love to hear from you.

Why Join Us?

• Competitive Compensation: Starting rate at $60,000.00/year (negotiable based on experience)

• Comprehensive Benefits: Health, Dental, and Vision coverage, Health Spending Account (HSA), Group Retirement Savings Plan (GRSP), and Profit-sharing Program

• Work-Life Balance: Gym membership reimbursement, paid vacation days and regular work week schedule

• Other Perks: On-site parking and annual bonuses

Position Overview:

The Office Administrator plays a central role in supporting day-to-day administrative, office, and operational functions across the organization. This position serves as the main point of contact for office operations, vendor coordination, administrative systems, and internal support. The role works closely with Operations, Business Development, IT, and Field teams to ensure accurate documentation, timely communication, and efficient execution of office and program-related activities.

Key Responsibilities:

Office & Administrative Operations

• Manage office ordering and inventory, including general supplies and consumables
• Receive, open, and distribute incoming mail.
• Serve as the primary operator for the company phone line, taking messages and directing callers to the appropriate contacts.
• Monitor and replenish office and facility supplies (e.g., paper towels, toilet paper, printer paper, ink).
• Maintain kitchen cleanliness and manage kitchen stocking and supply ordering (food, coffee, front and back areas).
• Coordinate new employee office space setup.
• Support the coordination and execution of office moves.
• Order supplies for new team members, including laptops, phones, monitors, accessories, business cards, and office materials.

IT, Systems & Vendor Coordination

• Coordinate computer and equipment ordering.
• Maintain phone plans, phone directories, and related updates.
• Provide first-level network and IT troubleshooting and coordinate with IT vendors as needed.
• Manage and maintain vendor platforms (e.g., ComplyWorks, VendorPM, Vendor Café, Navusoft).
• Oversee printer maintenance and ordering of ink, paper, and supplies.

Contracts, Documentation & Reporting

• Scan, upload, and manage municipal tickets and documentation.
• Transfer contracts and contract numbers from Trux to Navusoft.
• Upload contract renewals into Navusoft.
• Create and manage contract renewals.
• Maintain organized filing systems (digital and physical).
• Manage and distribute insurance certificates.
• Support diversion reporting requirements.
• Generate, format, and distribute monthly tonnage reports to customers as required.

Program Support, New Accounts & Improvements

• Process account and service updates from the Sales Pipeline into Navusoft, including new accounts, service changes, cancellations, and last-minute updates.
• Collaborate with Business Development to process and schedule new program setups.
• Collaborate with Business Development to support program improvements.
• Create, maintain, and communicate supporting documentation for new programs and service improvements for field staff.
• Complete service changes in Navusoft in alignment with the sales pipeline and required site documentation.

Additional Administrative & Support Duties

• Maintain signage inventory and coordinate signage ordering (Yola / Little Rock).
• Manage business card inventory and ordering.
• Maintain refill station supply ordering.
• Track and update municipal and large HOA house counts monthly and reflect revenue changes in the sales pipeline.
• Manage milestone and birthday recognition programs.
• Act as the main reception contact to reduce misdirected calls and support efficient internal communication.

Job Requirements:

• · Previous experience in an administrative, office coordination, or operations support role is strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy in data entry and documentation.
• Comfortable working across multiple systems and platforms.
• Strong communication skills, both written and verbal.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Proficiency with standard office software and administrative systems.
• Ability to adapt quickly to changing priorities and operational needs.

*** Please note that this job description is not exhaustive and may be subject to change.

At BluPlanet Recycling, we are an inclusive and diverse team with an entrepreneurial spirit. Accountability, Safety, and Care are fundamental to our culture and our operations. As an equal opportunity employer, we encourage all qualified applicants to apply, to help us build a diverse workforce that reflects the communities where we live and work.

Must be legally authorized to work in Canada. BluPlanet Recycling is unable to assist candidates in obtaining Canadian work authorization.