Human Resources / Administration Personnel

Title

Human Resources (HR) Administrative Assistant, HR Assistant, HR Associate, HR Coordinator, HR Representative

Key Accountabilities/Activities

• Job type: Full-time

• Typical hours: Monday to Friday, 8:00am to 4:30pm

• Reports to: Financial Coordinator

The Human Resources Assistant (HRA) is responsible for providing transactional HR support to company managers and administrators. The HRA liaises closely with all departments throughout the organization to provide an effective support service to the organization in order to achieve its goals and objectives. The HRA carries out responsibilities in some or all of the following functional areas: policy development and implementation, employee relations, training and development, benefits, compensation, organization development, executive administration, and other employment-related areas as directed.

General:

• Support the Human Resource Manager with all transactional HR functions.

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

Recruitment and Selection:

• Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.

• Process and review employment applications to evaluate qualifications or eligibility of applicants.

• Interview job applicants to obtain and verify information used to screen and evaluate them.

• Request information from law enforcement officials, previous employers, and other references in order to determine applicants’ employment acceptability.

• Inform job applicants of their acceptance or rejection of employment.

• Select applicants meeting specified job requirements and refer them to hiring personnel.

• Prepare badges, passes, and identification cards, and perform other security-relatedduties.

• Explain company personnel policies, benefits, and procedures to new employees or job applicants.

Employee Relations:

• Record data for each employee, including such information as addresses, absences, supervisory reports on performance, and dates of and reasons for terminations.

• Gather personnel records from other departments or employees.

• Provide assistance in administering employee benefits and worker’s compensation plans.

• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.

• Assist with the carrying out of disciplinary action.

• Compile and prepare reports and documents pertaining to personnel activities.

• Provide assistance with regards to organizational research and succession planning.

• Maintain employee confidence and protect operations by keeping HR information confidential.

• Prepare formal communications to employees, such as letters and forms, for HR management review.

• Distribute policies, procedures, memos and other HR communications across all levels of the organization.

• Respond to HR-related inquiries from employees, department managers, the public, and other parties.

• Organize, maintain, and coordinate office records and files in their proper locations.

• Search employee files to obtain information for authorized persons and organizations.

Training and Development:

• Prepare and set up for new employee orientations and other trainings as required.

• Assist with training program development, company-wide committee facilitation andparticipation.

Policy Development and Implementation:

• Assist with the development of policy and procedures for various departments.

• Create, maintain and enforce the use of company standard forms and templates.

• Help to ensure company-wide compliance with all policies, procedures and applicable regulations.

• Assist with regular research and compliance initiatives regarding Human Resources issues.

Other Duties:

• Provide administrative support by entering, formatting, and printing information; organizing work; answering telephone calls; relaying messages and processing deliveries; maintaining equipment and supplies.

• Create reports and prepare business email correspondence on behalf of management.

• Assist and help with general Legal matters.

• Assist and help with general Insurance files.

• Assist and help with Union agreements and contracts.

• Assist and help with Company employee Group Benefits.

• Assist and help with Commercial Vehicle Plan (CVOR).

• Maintain office cleanliness and oversee the stocking of departmental supplies.

• Other duties as required.

Working Conditions

• Office environment and construction sites, as required.

• Regular interaction with managers, clients, staff, visitors and government agencies.

• Travel and overtime as required.

• Manual dexterity required to use desktop computer and peripherals.

Qualifications

• Post-Secondary Degree or Diploma in Human Resources or a related field

• Minimum of 2 years’ administrative experience in the construction industry or in a similar role

• CHRP Designation an asset

• Above average knowledge of legislation, legal procedures, government regulations, agency rules, etc.

• Proficient with Microsoft Office (Excel, Word, Project, Outlook)

• Ability to multitask and keep highly organized, with attention to detail

• Able to generate or use different sets of rules for combining or grouping things in different ways

• Ability to communicate and report accurately and timely, both written andverbal

• Excellent interpersonal and team skills, high sense of initiative, punctual, responsible

• Valid Ontario driver’s licence