Health and Safety Coordinator

Job Description – Health and Safety Coordinator

Key Accountabilities/Activities
· Job type: Full-time
· Typical hours: Monday to Friday, 7:00am to 5:00pm
The Health and Safety Coordinator will be responsible for providing health and safety support to the management team, supervisors, foremen and workers. This position will provide leadership and coordination of the day-to-day safety requirements of all construction projects and work activity.
Job Duties and Responsibilities
General:
· Assist in the implementation and adherence to the Company health and safety program by employees and subcontractors.
· Maintain a visible presence in the field by conducting site visits at least once per week, if possible.
· Review safety obligations of the client and ensure they are carried out as per the terms of the agreement, and communicated to management and supervisory staff.
· Act as the primary contact for external regulatory bodies on issues relating to workplace health and safety.
· Regularly review and stay up-to-date with applicable health and safety legislation and industry best practices.
· Inform management and supervisory staff of legislative matters that could impact work activity.
· Coordinate the activities of other health and safety personnel within one or more departments, if appropriate.
· Maintain a physical and electronic filing system for all company safety documents, ensuring files and documents are prepared and logged with a high level of accuracy and within required timeframes.

Program Development and Implementation:
· Develop, implement and monitor compliance of company health and safety policies, procedures and practices.
· Make recommendations for policy and procedure updates that align with the Occupational Health and Safety Act and Regulations.
· Develop Site Safety Management Plans (SMP) for all projects and regularly audit the SMPs for compliance and update to ensure the alignment with project scope and conditions.
· Develop and maintain occupational health programs, such as noise surveys.
· Maintain and update emergency response plans and procedures for all work locations.
· Maintain inventories of hazardous materials to ensure that materials are handled properly.
· Develop, maintain and enforce the use of company standard health and safety forms and templates.
· Advise on improvements in tracking and reporting procedures.
· Prepare for, and participate in audits such as COR and/or internal company audits.

Workplace Inspections:
· Inspect the workplace and project sites, equipment, and practices and report the findings to staff.
· Inspect work areas to ensure the presence of fire prevention equipment, safety equipment, and first-aid supplies.
· Investigate the adequacy of ventilation, exhaust equipment, lighting, or other conditions that could affect employee health, comfort, or performance.
· Collaborate with supervisors and managers to implement control measures for potential workplace hazards.

Workplace Injuries and Investigations:
· Assist in the investigation of incidents to determine root cause and corrective actions if necessary.
· Ensure that all incidents are reported immediately.
· Ensure the completion and timely submission of incident reports and documents to Head Office.
· Ensure incident corrective actions are followed up on and completed.
· Assist in the oversight of WSIB claims and liaise with the WSIB where appropriate.
· Ensure injured workers are offered modified duties and return to work documentation has been completed. Monitor
and follow up on modified workers in the field.
· Investigate health-related complaints and inspect facilities to ensure that they comply with public health legislation.
· Provide statistical reports on all medical aid, WSIB claims, lost time injuries, health-related absenteeism and disability information, identifying any need for new or modified health and safety initiatives.
Safety Meetings and Communication:

· Prepare and distribute valid utility locates to project sites in a timely manner.

· Ensure that the following material is available and on all project sites: Company health and safety manual, applicable legislation, supervisor inspection forms, hazard assessment forms, site safety management plans, etc.

· Ensure safety boards with postings are up-to-date and include the company health and safety policy, inspection and audit results, project hazard assessment, location of first aid, etc.

· Prepare monthly health and safety topics and material for discussion at site Toolbox Talks meetings.

· Coordinate regular meetings with management to review safety issues, trends and upcoming conditions or events.

· Prepare and distribute agendas and minutes for health and safety meetings, and follow up on all action items to ensure matters are resolved in timely manner.

· Co-chair or attend all Joint Health and Safety Committee meetings as required for the workplace.

Safety Training and Education:

· Ensure supervisors and management are verifying field staff training and competencies; consult the project management team and Financial Coordinator for compliance and action plan.

· Conduct health and safety training and education programs and demonstrate the use of safety equipment.

· Provide new-employee health and safety orientations and develop materials for these presentations.

· Coordinate all legislated safety training for employees, such as WHMIS, working at heights, first aid/CPR, etc.

· Develop and implement new health and safety training initiatives as dictated by the changing needs of departments.

· Maintain a physical and electronic database for the tracking of employee training requirements, enrolment, progress, records and certifications.

Other Duties:

· Support and promote Human Resources department initiatives and provide assistance in the absence of HR personnel.

· Create reports and prepare business email correspondence on behalf of management.

· Prepare and maintain a directory of health and safety suppliers and consultants.

· Periodically act as a team leader to special task forces or teams.

· Exercise extreme discretion and confidentiality when exposed to sensitive information related to project scope or requirements.

· Maintain office cleanliness and oversee the stocking of departmental supplies and personal protective equipment.

· Other duties as required.

Working Conditions

· Office environment and construction project sites as required.

· CSA-approved safety boots and other personal protective equipment required when on site.

· Physical ability to lift 25lbs.

· Manual dexterity required to use desktop computerand peripherals.

· Travel to project sites around the GTA as necessary.

· Overtime as required.

Qualifications

· Minimum of three years’ experience in occupational health and safety in a construction or industrial environment.

· Expert knowledge and understanding of the Occupation Health and Safety Act and workers' compensation legislation.

· Safety certification training (e.g., incident investigation, JHSC, WHMIS 2015, first aid/CPR, train-the-trainer) is considered a strong asset.

· Proficient with Microsoft Office (Excel, Word, Outlook).

· Strong English communication skills (both verbal and written).

· Must be a highly motivated, team-oriented individual with an attention to detail and ability to prioritize.

· Working towards certification, or already certified, as a National Construction Safety Officer is preferred.

· Valid Ontario driver’s license required.