Field Compliance Technician

This position Experience

Field experience required.

Education

At least a 2 year diploma in Engineering/Environment

Project Overview

This Scope of Work (SOW) outlines the key responsibilities and activities related to ensuring regulatory compliance, conducting field audits, and promoting safety and compliance across operations. The role involves monitoring, training, documenting, and supporting various aspects of regulatory compliance and safety practices within the organization.

Objectives and Deliverables

The objective of this SOW is to ensure that the company adheres to local, provincial, and federal regulations in its operations while promoting a culture of safety and compliance. The key deliverables include:

1. Compliance Plans: Development and implementation of compliance strategies that align with regulatory requirements.
2. Field Audits: Regular site visits to monitor adherence to compliance standards.
3. Training Programs: Training and educational materials for field teams.
4. Documentation: Accurate record-keeping and reporting for compliance activities.
5. Incident Reports: Support for investigations and corrective action documentation.

Scope of Work

1. Regulatory Compliance

• Tasks:
• • Monitor and ensure ongoing compliance with local, provincial/state, and federal regulations governing operations, environmental standards, and workplace safety.
  • Stay current on regulatory updates and changes, ensuring relevant teams are informed and compliant.
  • Develop, implement, and update compliance plans, ensuring alignment with corporate policies and procedures.
• Deliverables:
• • Compliance status reports.
  • Up-to-date regulatory guidelines communicated to teams.
  • Compliance plans and implementation strategies.

2. Field Audits and Inspections

• Tasks:
• • Conduct regular on-site audits and inspections to assess adherence to regulatory standards and company policies.
  • Identify and document instances of non-compliance, drafting corrective action plans with specific timelines.
  • Support internal audits, external audits, and regulatory investigations.
• Deliverables:
• • Inspection reports with documented findings.
  • Corrective action plans.
  • Audit support documentation for regulatory bodies.

3. Training and Development

• Tasks:
• • Develop and deliver training programs to field personnel on key regulatory requirements, safety practices, and company procedures.
  • Create educational materials, presentations, and lead workshops to foster a compliance-oriented culture.
• Deliverables:
• • Training schedules and agendas.
  • Educational materials (manuals, handouts, presentations).
  • Workshop feedback and attendance records.

4. Documentation and Reporting

• Tasks:
• • Maintain accurate records of all compliance-related activities, including inspection logs, safety incidents, and corrective actions.
  • Prepare detailed, accurate reports for management and regulatory authorities, as required.
  • Assist with obtaining necessary permits and ensure all documentation is current, accessible, and compliant.
• Deliverables:
• • Inspection logs and compliance records.
  • Reports for management and regulatory agencies.
  • Permit applications and documentation.

5. Incident Management

• Tasks:
• • Participate in incident investigations, ensuring that root causes are identified, documented, and addressed.
  • Support the company in its liaison with regulatory agencies during inspections, audits, and follow-ups related to incidents.
  • Coordinate third-party companies to conduct work for incident mitigation.
• Deliverables:
• • Incident investigation reports and corrective action plans.
  • Documentation of interactions with regulatory agencies.
  • Review and approve work, quality of work and invoices from third-party companies.

6. Leadership and Collaboration

• Tasks:
• • Provide leadership to field teams, promoting a strong culture of safety, compliance, and accountability.
  • Collaborate with cross-functional teams, such as operations, safety, and environmental departments, to ensure a unified approach to regulatory compliance.
• Deliverables:
• • Team leadership reports.
  • Meeting minutes and collaboration documentation with cross-functional teams.

Timeline and Milestones

• Phase 1: Initial Setup & Compliance Plan Development (Month 1)
• • Develop compliance plans and conduct initial regulatory review.
• Phase 2: Field Audits and Inspections (Month 1 - Ongoing)
• • Schedule and conduct initial audits and inspections.
• Phase 3: Training and Reporting (Month 1 - Ongoing)
• • Conduct initial training sessions and ensure documentation is updated.
• Phase 4: Incident Investigation and Corrective Actions (As Needed)
• • Investigate incidents as they occur, implementing corrective actions.
• Phase 5: Ongoing Compliance & Leadership (Ongoing)
• • Regular updates to compliance strategies, field leadership, and continuous collaboration.

Roles and Responsibilities

• Project Manager: Oversee the entire scope of work, ensuring timely execution and quality of deliverables.
• Field Compliance Officer: Perform site audits, training, incident investigations, and ensure proper documentation.
• Cross-functional Teams: Collaborate to ensure company-wide compliance and adherence to regulatory standards.

Performance Standards

• Completion of audits within the scheduled timeline.
• Timely delivery of training materials and workshops.
• Adherence to compliance deadlines and regulatory reporting requirements.
• Effective incident resolution and documentation of corrective actions.