Administrative Assistant

B2B/B2CFull TimeVaughan , ON

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Full-Time Hourly

Reporting to the Director of Finance

Location: Vaughan, ON

bb Blanc is a Canadian owned and operated live event company, who has been supplying award winning audiovisual/staging production and live entertainment to both the corporate and social event markets since its inception in 2008. With “Creating Event Magic” as our core purpose, bb Blanc has become a leader in our industry, executing over 2500 events each year from small meetings and intimate soirees, weddings to large elaborate productions.

Unmatched creativity and award-winning customer service are what we pride ourselves in and at the forefront of that is our people. Are you someone who is Passionate about delivering Magical, Memorable event experiences? Do you pride yourself on your Professionalism always being Committed, showing Honesty and Integrity? Do you want to be involved with an effective Team that openly Communicates and works together to achieve the highest of standards? If so, bb Blanc is the team for you.

Job Summary

Our organization is looking for an organized, outgoing Office Assistant Receptionist. In this position, you will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phones, taking messages, managing email and mail correspondence. The role with provide administration support to the social events division by performing tasks as creating purchase orders, confirming client appointments and other tasks as required. This role will also assist with bookkeeping tasks including saving and stamping vendor invoices, creating purchase orders and customer invoicing. Since this role will be the first-person clients see as they walk through our door, we are looking for an individual who can always maintain a professional appearance. Also, the successful candidate should be a driven individual who is willing to learn and grow within our company.

Duties and Responsibilities

  • Social division administrator completing varying tasks as assigned
  • Answer phones and take messages
  • Respond to emails
  • Manage mail correspondence
  • Greet clients and visitors
  • Bookkeeping tasks for accounts payable and accounts receivable
  • Manage inventory of office supplies
  • Perform other clerical tasks as needed
  • Other responsibilities as assigned by the Director of Finance

Work Schedule (hours may vary based on client activity)

  • Monday, Wednesday, and Thursday: 10am to 3pm
  • Tuesday: 1pm to 9pm
  • Saturday: 9am to 4pm

Requirements and Qualifications

  • High school diploma or GED certificate
  • Associate degree or bachelor's degree preferred
  • Administrative or clerical experience preferred
  • Proficiency in Microsoft Excel, Word, and data entry skills
  • Knowledge AP & AR is required and experience with SAGE 50 is an asset
  • Organizational and time management skills
  • Calm and professional appearance
  • Excellent communication skills
  • Excellent time management
  • High level of attention to detail
  • Can work with little supervision