Administrator, Accounting and Payroll

Are you a calm, detail-obsessed number-whisperer who secretly likes reconciling bank statements more than reality TV? Come join Apex as a Part-time Administrator, Accounting & Payroll — the friendly financial hub that keeps our teams paid and our vendors smiling.

What you’ll do (aka the fun stuff)

• Process accounts payable and accounts receivable accurately and on schedule. You’ll keep the ledgers tidy and the invoices happier than their due dates.
• Prepare bi-weekly payroll: review timesheets, track vacation/sick time, verify deductions and taxes, and support year-end reporting (T4s).
• Maintain and reconcile accounting records and help produce regular financial summaries and reports.
• Be the go-to contact for billing questions. Speak clearly, resolve discrepancies, and keep relationships professional and pleasant.
• Create/process documentation, templates, and training materials so the team can run like a well-oiled spreadsheet.
• Support internal teams with ad hoc financial and administrative tasks as needed.

What we’re looking for

• Comfortable with payroll and accounting fundamentals (accounts payable/receivable, reconciliations, payroll processing).
• Great attention to detail, strong data-entry skills, and comfort working independently.
• Proficient in Microsoft Office (Excel is your friend); experience with accounting/payroll software is an asset.
• Strong verbal and written communication and an ethical approach to handling sensitive financial info.
• College diploma in accounting along with previous accounting exposure.
• If you're chasing a designation, that's great too!

Why you’ll like working here

• Monday–Friday rhythm, predictable part-time schedule, and real impact on how we deliver employee health solutions.
• Supportive team environment, ongoing training, and room to grow.
• Competitive pay, benefits, and opportunities to help shape internal processes.

Ready to bring order to chaos and a little humour to the ledger? Send your resume and a quick note about the best spreadsheet trick you’ve ever used. We love problem solvers.

Apex is a trusted advisor for occupational health and wellness, offering knowledge-based medical and regulatory guidance and a full spectrum of high-quality employee health solutions. Working closely with our clients, Apex designs and delivers services that integrate easily into company operations, engage employees for increased program participation, and provide a cost-effective return on our client’s health and wellness investment.

We offer our employees an opportunity to deliver innovative employee health programs and solutions to our clients. As well as competitive pay, benefits, paid volunteer day, on-going training, growth potential and so much more, our employees have the opportunity to positively impact their community by delivering innovative employee health programs and solutions to our clients.